Part-Time Office Support Clerk - Sheriff's Results Program

Oakgov; Pontiac, Northern (MI, KY); Hybrid; USD 26,000 - 34,000; Part time

Job summary

Oakland County is seeking a part-time administrative assistant to greet visitors, collect payments, and support staff. You will manage a multi-line phone system, verify client information, and maintain confidential records.

The role focuses on public service, accuracy in data entry, and courteous client interactions in a busy county office environment.

Qualifications

• Clear, polite, and courteous public communication.
• Basic grammar, spelling, punctuation, and arithmetic skills.
• Ability to follow oral and written instructions.

Responsibilities

• Greet, register, and assist clients on forms and applications.
• Respond to inquiries by phone, email, and in person using the computer system and files.
• Input text and data into computer databases with accuracy.
• Provide information about programs and services available through the department.

Skills

Communication

Data entry

Customer service

Attention to detail

Office equipment operation

Education

High school diploma or GED

Tools

Word processing

Spreadsheet

Database

Email

Internet software

Job description

## **Overview & Benefits**Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan's leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.For more information about Oakland County benefits and employee perks, please visit:## **General Summary**$18.84-$25.25This position is onsite.What You'll Do- Greet visitors and clients and serve as the first point of contact for the program- Collect payments and handle related documentation- Manage a busy multi-line phone system and direct calls appropriately- Verify client information and perform accurate data entry- Maintain and update multiple databases and confidential records- Answer questions regarding site rules, testing procedures, and program policies- Provide general administrative and customer service support to staff and clientsWhy You'll Love It- Work in a people-focused role where professionalism and service make a difference- Be part of a mission-driven Sheriff's Office program that supports community safety- Use your organizational and multitasking skills in a fast-paced environment- Enjoy a part-time schedule that includes weekend and holiday hours, with some weekday coverage as needed- Build valuable experience in administrative support, records management, and client services## **Minimum Qualifications**EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIESREQUIRED MINIMUM QUALIFICATIONS* Be a high school graduate or have a certificate of successful completion of the General Educational Development (GED) Test.* Have had at least six (6) months of full-time clerical work experience.ADDITIONAL DESIRABLE QUALIFICATIONSCoursework, training, and/or experience in office support methods and technology.Ability to communicate with the public in a clear, polite, and courteous manner.Reasonable knowledge of grammar, spelling, punctuation, and arithmetic.Reasonable ability to follow oral and written instructions.Reasonable ability to write legibly.Reasonable skill and ability in operating a variety of office machines such photocopiers, computer printers and fax machines.Reasonable ability to make routine decisions in accordance with departmental policies and procedures.Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.SUPERVISION EXERCISEDMay orient new personnel.ESSENTIAL JOB FUNCTIONSGreets, registers, and assists clients and the public in filling out forms, questionnaires, and applications. Refers clients and forwards messages to proper parties.Responds to various inquiries by phone, email, and in person, using knowledge of the computer system and paper files to research and retrieve information. Confers with division personnel as needed to provide complete responses.Composes and types general letters and memoranda from rough drafts or general instructions, involving the assembly of data from computer and paper file or record sources.Inputs text and data to computer database forms using correct printed source documents or scanned bar code information. Reviews information for accuracy and corrects as required.Provides in-depth information about programs and services available through the department, referring as needed to updated reference documents and fee listings.May scan and use bar code information to locate and track documents on the computer.Schedules appointments or interviews by consulting a computer system or paper list, time schedule, or other record, or by contacting the appropriate parties.Reviews and keeps an updated copy of reference listings of personnel and services available for referral.Reviews fee listings, time/date/location schedules and facility available listings to obtain information for citizens or employees.Addresses various forms, envelopes, packages, etc., using a personal computer and printer.Sorts, opens, and distributes in-coming mail and departmental materials.Files various reports, documents, correspondence, etc., following standardized office procedures.Operates various office machines such as fax, computer printers, duplicating equipment, and typewriters.Utilizes current Countywide and/or department specific software to complete assignments.ESSENTIAL MENTAL & PHYSICAL REQUIREMENTSAbility to communicate to accurately convey information, using tact and diplomacy.WORKING CONDITIONSWork is performed in a typical office environment.IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.## **Additional Minimum Qualifications**## **Union\\****\\*If applicable*## **EEO Statement**We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.## **Inclusion Statement**Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.At Oakland County, we offer a stable and supportive work environment, competitive salaries, comprehensive benefits, professional development, and generous education assistance program. We value the dedication and hard work of our team and our commitment to the communities we serve - it's at the heart of our success.We're always seeking new ways to enhance our workplace and foster a culture of growth, inclusion, and innovation. We believe that our people are our greatest asset, and our future depends on the diverse perspectives, experiences, and talents of our team.Join us on our mission to keep Oakland County a vibrant place to live, work, and play.