ELR & HRBP Administrative Coordinator

Oakland County; Montpelier (VT); On-site; USD 65,000 - 87,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

Professional development

Job summary

Oakland County in Michigan is seeking an organized administrative professional to support Employee & Labor Relations and HRBP units onsite. You will coordinate calendars, manage records, assist with meetings and projects, and serve as a key contact for the HR team.

This role offers a competitive salary, comprehensive benefits, and opportunities to work across HR functions while maintaining confidential information and contributing to efficiency.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, Legal Administration, or related field.
• Two years of full-time office experience, preferably in a Human Resources environment.
• Ability to follow complex instructions and maintain confidentiality.

Responsibilities

• Coordinate calendars, meetings, deadlines, travel, expenses and special projects.
• Prepare background materials and documentation for meetings.
• Review minutes and coordinate follow-up activities.
• Serve as initial contact and monitor departmental email inboxes.
• Maintain confidential employee and labor relations records and files.

Skills

Attention to detail

Organizational skills

Time management

Communication

Education

Bachelor's degree in HR/related field

Tools

Word processing

Spreadsheets

Databases

Email software

Internet software

Job description

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. For more information about Oakland County benefits and employee perks, please visit: https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

$64,951-$87,023

This position is onsite.

Are you an organized, detail-oriented professional who enjoys keeping a busy team on track and ensuring things run smoothly behind the scenes? Join Oakland County’s Human Resources team and provide essential administrative support to our Employee & Labor Relations and Human Resources Business Partners. In this role, you’ll coordinate schedules, manage important records and case information, support meetings and projects, and serve as a key point of contact for the team.

What You’ll Do

• Coordinate calendars, meetings, hearing dates, deadlines, travel, expenses, and special projects.
• Prepare and organize background materials and documentation for upcoming meetings.
• Review meeting minutes and help coordinate necessary follow-up activities.
• Serve as an initial point of contact and monitor departmental email inboxes.
• Open case files, complete initial intake activities, and route information to the appropriate team member.
• Maintain confidential employee, labor relations, and departmental records and files.
• Support data management, financial processes, and other administrative functions.
• Help facilitate effective communication and information sharing across the HR team.

Why You’ll Love It

• Play an important role in supporting Employee & Labor Relations and HR operations.
• Work in a collaborative environment with HR professionals across a variety of functions.
• Gain exposure to different areas of Human Resources while building your administrative expertise.
• Enjoy a role where organization, communication, confidentiality, and attention to detail make a meaningful impact every day.

Minimum Qualifications

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES REQUIRED MINIMUM QUALIFICATIONS

Possess a Bachelor's degree from an accredited college or university with a major in Human Resources, Psychology, Business Administration, Legal Administration, or a closely related field of study.

Have two (2) years of full-time experience in an office setting preferably in a Human Resources environment.

ADDITIONAL DESIRABLE QUALIFICATIONS

• Considerable understanding of office management practices including knowledge of information systems.
• Excellent attention to detail and organizational skills.
• Considerable ability to plan and organize multiple projects simultaneously.
• Considerable ability to follow complex oral and written instructions.
• Considerable ability to make routine decisions in accordance with departmental policies and procedures.
• Considerable ability to develop and maintain effective working relationships with employees of the assigned division, section or unit, and other divisions and departments.
• Considerable ability to exercise good judgment and initiative in analyzing problems and recommending solutions.
• Considerable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.

ESSENTIAL JOB FUNCTIONS

Coordinates administrative and clerical functions of the Employee & Labor Relations and Human Resources Business Partner Unit, including scheduling meetings, routing assignments as directed, submitting support requests to other departments, and other tasks as assigned.

Maintains official files and documents including electronic records and data.

Responds to requests for information and submits documents for posting to website or other communications.

Ensures ELR/HRBP documents are updated on internal and external sites.

Proofreads, formats and edits documents, prepares tables of contents and final layouts.

Produces and distributes materials as needed.

Monitors the office meeting schedule and minutes to determine and initiate necessary follow-up, such as compiling necessary documents ahead of meetings, and disseminating information.

Tracks due dates and deadlines in accordance with Standard Operating Procedures (SOPs) and sends reminders to assigned staff to ensure efficient and timely operations.

Assists the Human Resources Business Partner’s with running reports, gathering data, and generating department workplans.

Assists the Employee & Labor Relations Office with data entry, running reports, and Key Performance Indicator (KPI) tracking.

This may include but is not limited to seniority reports and entering discipline data.

Drafts monthly summaries and reports and other documents as assigned.

Receives and responds to Employee & Labor Relations and Human Resources Business Partner questions and requests.

Assists with researching costing and related information for budget requests and supports financial processes as assigned.

Coordinates purchasing and RFP processes, monitors contract expirations and professional services utilized within ELR/HRBP operations.

Assists with processing expense reports and accounts payable, ordering supplies, submitting work orders, and coordinating acquisition and set-up of equipment.

Formulates, recommends, and implements procedural changes in office workflow operations.

ADDITIONAL DUTIES & RESPONSIBILITIES

• Assists with planning, coordinating, and monitoring special divisional programs/projects.
• Assists in developing long range goals and objectives.
• Performs other duties as assigned.
• Complies with all policies and standards.
• Utilizes current countywide and/or department specific software to complete assignments.

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS

Ability to communicate to accurately convey information using tact and diplomacy. Ability to understand and maintain discretion and confidentiality.

WORKING CONDITIONS

Work is performed in a typical office environment.

IMPORTANT NOTE

The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. Additional Minimum Qualifications Union*

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD. At Oakland County, we offer a stable and supportive work environment, competitive salaries, comprehensive benefits, professional development, and generous education assistance program. We value the dedication and hard work of our team and our commitment to the communities we serve - it's at the heart of our success. We're always seeking new ways to enhance our workplace and foster a culture of growth, inclusion, and innovation. We believe that our people are our greatest asset, and our future depends on the diverse perspectives, experiences, and talents of our team. Join us on our mission to keep Oakland County a vibrant place to live, work, and play.