Part-Time Office & Project Coordinator

CEC Controls Company; Tampa (FL); On-site; USD 30,000 - 42,000; Part time

Job summary

CEC Controls Company is seeking an Office Administrator to ensure the Florida Process Controls office runs smoothly. You will support engineering, project management, and operations by coordinating documentation, logistics, and day-to-day activities in a fast-paced technical environment.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple tasks with minimal supervision while maintaining professionalism with staff, vendors, and customers.

Qualifications

• High school diploma or equivalent is required
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint) and PDF creator/editor
• Excellent written and verbal communication, fluent English
• Strong organizational and time-management abilities
• Ability to prioritize multiple assignments with minimal supervision
• Experience supporting engineering, construction, manufacturing, or industrial organizations preferred

Responsibilities

• Serve as the primary administrative resource for the Florida office
• Answer and direct incoming calls, emails, and visitors
• Prepare, organize, and distribute correspondence and project documentation
• Assist Branch Managers and Project Managers with document prep, data entry, and reports
• Maintain electronic and physical filing systems
• Support meeting scheduling, travel arrangements, and calendar coordination
• Prepare project submittals, closeout documentation, and customer deliverables
• Maintain project documentation and records throughout the lifecycle
• Support document control activities, including revisions and distribution
• Assist with project start-up and closeout administrative activities
• Help ensure project records are complete and properly archived
• Coordinate office maintenance, cleaning, and facility needs
• Oversee office supply inventory and orders
• Coordinate company meetings and training events
• Support onboarding activities for new employees
• Coordinate incoming/outgoing shipments and verify deliveries
• Track materials and follow up with vendors on delayed shipments
• Assist with inventory organization and stock management

Skills

Microsoft Office

Communication

Organization

Time management

Customer service

Multi-tasking

Documentation

Problem solving

Education

High School Diploma or equivalent

Tools

PDF creator/editor

Job description

CEC Controls Company is seeking an Office Administrator to ensure the Florida Process Controls office runs smoothly. You will support engineering, project management, and operations by coordinating documentation, logistics, and day-to-day activities in a fast-paced technical environment.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple tasks with minimal supervision while maintaining professionalism with staff, vendors, and customers.