Part-Time Office Operations Coordinator for Architecture

K. Norman Berry Associates Architects PLLC; Louisville (KY); On-site; USD 26,000 - 34,000; Part time

Job summary

K. Norman Berry Associates Architects PLLC in Louisville, KY seeks an Office Operations Coordinator to support daily office functions, coordinate administrative tasks, and assist with light bookkeeping.

The role is in-person, part-time (about 25-30 hours per week), with potential schedule adjustments based on experience and firm needs. The ideal candidate is organized, proactive, professional in communication, and capable of managing multiple tasks with accuracy and discretion while supporting a

Qualifications

• 2+ years of experience in office administration or a similar role.
• Strong organizational and multitasking abilities.
• Professional communication skills, both written and verbal.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to maintain confidentiality and exercise sound judgement.
• Strong attention to detail and follow-through

Responsibilities

• Provide administrative support to principals and staff.
• Welcome visitors and assist with incoming calls and inquiries.
• Coordinate meeting logistics, including scheduling, room setup, catering, and cleanup.
• Assist with preparation of firm events, staff gatherings, and client meetings.
• Manage office supplies, kitchen supplies, and general office needs.
• Coordinate with vendors, building management, and service providers.
• Maintain organized digital and physical filing systems.
• Process mail, packages, and deliveries.
• Assist with onboarding activities for new employees.
• Help maintain employee files, records, and administrative documentation.
• Support internal communications related to office procedures and deadlines.
• Assist with employee celebrations, recognition events, and office culture initiatives.

Skills

Organizational skills

Multitasking

Professional communication

Attention to detail

Confidentiality

Tools

Microsoft Office

QuickBooks

Ajera

Job description

K. Norman Berry Associates Architects PLLC in Louisville, KY seeks an Office Operations Coordinator to support daily office functions, coordinate administrative tasks, and assist with light bookkeeping.

The role is in-person, part-time (about 25-30 hours per week), with potential schedule adjustments based on experience and firm needs. The ideal candidate is organized, proactive, professional in communication, and capable of managing multiple tasks with accuracy and discretion while supporting a