Office Administrator

Talentify; Cambridge (MA); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking a Part-Time Office Administrator / Receptionist in Cambridge, MA, for 20 hours per week, 9:00 AM–2:00 PM. This contract-to-hire role supports daily office operations, HR tasks, and administrative projects in a fast-paced startup-like environment.

The ideal candidate has a bachelor’s degree (or recently graduated), strong organizational and communication skills, and is comfortable learning new software (MS Office).

Qualifications

• Bachelor's degree preferred; recent graduates are encouraged to apply.
• Strong organizational and multitasking skills.
• Tech-savvy and comfortable learning new software and systems.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel) and other workplace technology.
• Excellent communication and interpersonal skills.
• Professional, reliable, and customer-service oriented.
• Ability to work independently and take initiative in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for visitors and assist with reception duties.
• Coordinate daily company lunches using DoorDash and other food-ordering platforms.
• Ensure lunch deliveries are received and organized for employees.
• Assist with new hire onboarding and employee orientation activities.
• Provide administrative support for basic HR-related functions and employee record management.
• Manage office supplies and assist with general office organization.
• Support scheduling, calendar coordination, and meeting preparation as needed.
• Handle incoming mail, packages, and vendor deliveries.
• Assist with data entry, document management, and other clerical tasks.
• Perform ad hoc administrative projects and special assignments as requested.

Skills

Organizational skills

Multitasking

Tech-savvy

Microsoft Office

Excellent communication

Independence

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

Job description

Job Title: Part-Time Office Administrator / Receptionist

Job Description

We are seeking a motivated, organized, and tech-savvy Office Administrator / Receptionist to support daily office operations in our Cambridge, MA location. This part-time position, offering 20 hours per week, is ideal for an early-career professional looking to gain experience in office administration, HR support, and workplace operations within a collaborative and fast-paced environment.

Responsibilities

• Serve as the primary point of contact for visitors and assist with reception duties.
• Coordinate daily company lunches using DoorDash and other food-ordering platforms.
• Ensure lunch deliveries are received and organized for employees.
• Assist with new hire onboarding and employee orientation activities.
• Provide administrative support for basic HR-related functions and employee record management.
• Manage office supplies and assist with general office organization.
• Support scheduling, calendar coordination, and meeting preparation as needed.
• Handle incoming mail, packages, and vendor deliveries.
• Assist with data entry, document management, and other clerical tasks.
• Perform ad hoc administrative projects and special assignments as requested.

Essential Skills

• Bachelor's degree preferred; recent graduates are encouraged to apply.
• Strong organizational and multitasking skills.
• Tech-savvy and comfortable learning new software and systems.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel) and other workplace technology.
• Excellent communication and interpersonal skills.
• Professional, reliable, and customer-service oriented.
• Ability to work independently and take initiative in a fast-paced environment.

Additional Skills & Qualifications

• Positive attitude and willingness to learn.
• Strong attention to detail.
• Ability to prioritize multiple tasks effectively.
• Enjoys supporting employees and creating a positive office environment.
• Dependable individual who can consistently be present during midday office hours to support lunch coordination and office operations.
• Prior administrative, customer service, hospitality, or office support experience is a plus but not required.

Work Environment

This role is 100% on-site in Cambridge, MA. The work schedule is part-time, typically from 9:00 AM to 2:00 PM, totaling 20 hours per week. Parking is not compensated, so candidates must be able to get on-site each day. This position offers a great opportunity to work for a growing startup company.

Job Type & Location

This is a Contract to Hire position based out of Cambridge, MA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cambridge,MA.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.