Administrative & Product Development Coordinator

Kulfi; United States; On-site; USD 41,328 - 48,216; Part time

Job summary

A fast-paced beauty startup in New York is looking for a part-time Administrative & Product Development Coordinator. This role involves managing office operations, coordinating product development tasks, and supporting administrative workflows. The ideal candidate should have 2 to 4 years of experience, strong organizational skills, and be familiar with beauty product development processes. This role requires working in the office two days per week and offers a pay range of $30-$35 per hour.

Qualifications

• 2-4 years of experience in administrative, operations, or product coordination roles.
• Ability to work in the office in NYC two days per week.
• Experience in the beauty/CPG industry is strongly preferred.

Responsibilities

• Manage day-to-day office operations including supplies and organization.
• Maintain organized control of contracts and corporate records.
• Support the product development team with timelines and deliverables.
• Coordinate product samples and logistics for various stakeholders.

Skills

Organizational skills

Professional communication

Familiarity with beauty product development

Ability to manage multiple priorities

Tools

Google Workspace

Slack

Notion

DocuSign

Job description

Schedule: Part-time, 2 days per week (in office with potential to grow into a bigger role.)

Location: New York, NY

Department: Product Development

Reports to: Director of Operations (with dotted line to CEO & Sr Dr of Product Development)

Pay: $30-$35/ Hour

About the Role

The Administrative & Product Development Coordinator provides hands‑on operational, administrative, and product development support across the company on a part‑time, in‑office basis. This role serves as a central coordinator for office management, legal and document organization, product sample logistics, and light product development coordination, helping ensure smooth execution across day‑to‑day business needs and the product development pipeline.

This role is ideal for someone who is highly organized, detail‑oriented, and excited to support both operational and product workflows in a fast‑paced beauty startup environment.

Key Responsibilities

Office & Administrative Support (25%)

• Manage day‑to‑day office operations during in‑office days, including supplies, mail, vendors, and general office organization
• Serve as the primary point of contact for office‑related needs and requests
• Coordinate meetings, calendars, and light travel logistics for leadership as needed
• Support onboarding logistics for new hires (office setup, equipment coordination, access)
• Organize office events, corporate gifting, etc.

Legal & Document Organization (25%)

• Maintain organized digital and physical filing systems for contracts, agreements, insurance documents, and corporate records
• Coordinate signature workflows (e.g., DocuSign) and ensure documents are properly archived
• Support legal and finance teams with document requests, audits, and administrative tracking
• Track renewals, expirations, and key administrative deadlines

Product Development Coordination (25%)

• Support the product development team with administrative and coordination tasks across the development lifecycle
• Track product development timelines, deliverables, and next steps across multiple SKUs
• Organize and maintain product development samples, formulas, specs, and testing documentation
• Coordinate sample requests and feedback loops between internal teams and external partners (labs, manufacturers, vendors)
• Help prepare materials for product reviews, shade reviews, and go/no‑go meetings
• Assist with basic competitive research, ingredient documentation, or data entry as needed

Product Sample & Logistics Support (25%)

• Coordinate product samples for internal teams, photoshoots, PR, influencers, retailers, and partners
• Track sample inventory, requests, and shipments
• Prepare and ship samples, manage carriers, and confirm deliveries
• Keep sample storage areas organized and current

What We’re Looking For

• 2–4 years of experience in administrative, operations, or product coordination roles (beauty/CPG experience strongly preferred)
• Ability to work in office in NYC two days per week
• Familiarity with beauty product development workflows (labs, samples, testing, timelines)
• Strong organizational skills with excellent attention to detail
• Comfortable juggling multiple priorities in a fast‑paced environment
• Clear, professional communication skills
• Proactive, reliable, and hands‑on
• Familiarity with Google Workspace, Slack, Notion, DocuSign; experience with PLM or PD trackers is a plus