Part-Time Office Manager

DuPage Mayors and Managers Conference; Oak Brook (IL); On-site; USD 34,000 - 46,000; Part time

Benefits offered by this job

Paid time off

In-office work in Oak Brook

Job summary

DuPage Mayors and Managers Conference in Oak Brook is seeking a Part-Time Office Manager (29 hours per week) to ensure smooth daily operations and professional communications. The role emphasizes writing, editing, and high attention to detail while supporting a collaborative team.

The ideal candidate will hold an Associate’s degree (Bachelor’s preferred) with 3+ years of relevant experience, be highly organized, and proficient in Microsoft Office.

Qualifications

• Associate’s degree (Bachelor’s preferred) and 3+ years of relevant work experience.
• Exceptional writing, editing, and proofreading skills.
• Experience preparing professional correspondence, agendas, and minutes.
• Highly organized with exceptional attention to detail.
• Collaborative, supportive team environment.
• Resourceful, adaptable, and able to handle many responsibilities.
• Professionalism, discretion, and sound judgment.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficient with Microsoft Office and standard office technology.

Responsibilities

• Manage day-to-day office operations and administrative functions.
• Draft, edit, and proofread professional correspondence, reports, minutes, and agendas.
• Coordinate meetings, calendars, and organizational events.
• Maintain records, files, and office systems.
• Assist with projects and special initiatives as needed.
• Provide support to members and team.

Skills

Writing & editing

Organization

Meeting coordination

Communication

Prioritization

Proficiency with MS Office

Education

Associate’s degree (Bachelor’s preferred)

Tools

Microsoft Office

Job description

Part-Time Office Manager (29 Hours/Week)

Are you an organized, proactive professional with exceptional writing skills who enjoys variety and thrives in a collaborative environment? Do you THRIVE in a team environment? The DuPage Mayors and Managers Conference (DMMC), a council of governments representing thirty-five municipalities in DuPage County, is looking for a highly capable Part-Time Office Manager to join our team in Oak Brook.

What You’ll Do:

As our Office Manager, you will play a key role in keeping our organization running smoothly. No two days are exactly alike, and you will be involved in a wide variety of responsibilities, including:

• Managing day-to-day office operations, administrative functions, and problem-solving
• Drafting, editing, and proofreading professional correspondence, reports, meeting minutes, agendas, and other communications
• Coordinating meetings, calendars, and organizational events
• Maintaining records, files, and office systems
• Assisting with projects and special initiatives as needed
• Providing support to our members and team

What We’re Looking For

The ideal candidate:

• Has an Associate’s degree (Bachelor’s preferred) and 3+ years of relevant work experience
• Has extraordinary writing, editing, and proofreading skills
• Has experience preparing professional correspondence, meeting agendas, and minutes
• Is highly organized with exceptional attention to detail
• Enjoys working as part of a collaborative, supportive team
• Is resourceful, adaptable, and comfortable handling a wide variety of responsibilities
• Demonstrates professionalism, discretion, and sound judgment
• Can effectively prioritize multiple tasks and meet deadlines
• Is proficient with Microsoft Office and other standard office technology

Schedule & Compensation

Part-time, 29 hours per week at $24.88 to $33.58 per hour (DOQ)
Paid time off, including vacation, sick, and personal time
Primarily in-person at our office in Oak Brook
Attendance at approximately six meetings per year outside of traditional business hours is required

The ideal candidate:

• Has an Associate’s degree (Bachelor’s preferred) and 3+ years of relevant work experience
• Has extraordinary writing, editing, and proofreading skillsHas experience preparing professional correspondence, meeting agendas, and minutes
• Is highly organized with exceptional attention to detail
• Enjoys working as part of a collaborative, supportive team
• Is resourceful, adaptable, and comfortable handling a wide variety of responsibilities
• Demonstrates professionalism, discretion, and sound judgment
• Can effectively prioritize multiple tasks and meet deadlines
• Is proficient with Microsoft Office and other standard office technology