Part-Time Office & Facilities Coordinator – Chicago

Pricefx; Chicago (IL); On-site; USD 34,000 - 44,000; Part time

Benefits offered by this job

IT monthly allowance

401K matching

Sick days

BYOD

Job summary

Pricefx is seeking an Office Administrator to coordinate and organize the Chicago office operations, support the Executive team, and handle confidential information requests. The role includes meeting coordination, travel planning, and ensuring a safe, efficient office environment.

You will manage daily administrative activities, assets, mail, visitor greetings, and event logistics, while coordinating repairs and expense reconciliation for executives. 21 hours per week, on-site in Chicago.

Qualifications

• Strong planning and organizational skills.
• Good communication and negotiation abilities.
• Proactive problem-solving and sound judgment.
• Proficiency with MS Office and basic AI tools.
• Team player with a positive attitude and flexibility.

Responsibilities

• Ensure a safe and secure working environment for all employees.
• Main point of contact for employees regarding internal information and travel arrangements for the Chicago Office.
• Supervise and coordinate administrative activities for the Chicago Office.
• Monitor expenditures and review the budget with your manager.
• Coordinate internal events, team-building, and catering for the Office.
• Maintain inventory of office equipment and assets.
• Manage incoming and outgoing mail and greet visitors.
• Submit work orders and schedule repairs within budget.
• Complete and reconcile expenses for Pricefx executives.

Skills

Planning and organizing

Flexibility and reliability

Judgment and problem-solving

Communication and negotiation

MS Office

AI Tools knowledge

Positive attitude

Open-minded and creative

Job description

Pricefx is seeking an Office Administrator to coordinate and organize the Chicago office operations, support the Executive team, and handle confidential information requests. The role includes meeting coordination, travel planning, and ensuring a safe, efficient office environment.

You will manage daily administrative activities, assets, mail, visitor greetings, and event logistics, while coordinating repairs and expense reconciliation for executives. 21 hours per week, on-site in Chicago.