Office Coordinator

Pricefx; Chicago (IL); On-site; USD 34,000 - 44,000; Part time

Benefits offered by this job

IT monthly allowance

401K matching

Sick days

BYOD

Job summary

Pricefx is seeking an Office Administrator to coordinate and organize the Chicago office operations, support the Executive team, and handle confidential information requests. The role includes meeting coordination, travel planning, and ensuring a safe, efficient office environment.

You will manage daily administrative activities, assets, mail, visitor greetings, and event logistics, while coordinating repairs and expense reconciliation for executives. 21 hours per week, on-site in Chicago.

Qualifications

• Strong planning and organizational skills.
• Good communication and negotiation abilities.
• Proactive problem-solving and sound judgment.
• Proficiency with MS Office and basic AI tools.
• Team player with a positive attitude and flexibility.

Responsibilities

• Ensure a safe and secure working environment for all employees.
• Main point of contact for employees regarding internal information and travel arrangements for the Chicago Office.
• Supervise and coordinate administrative activities for the Chicago Office.
• Monitor expenditures and review the budget with your manager.
• Coordinate internal events, team-building, and catering for the Office.
• Maintain inventory of office equipment and assets.
• Manage incoming and outgoing mail and greet visitors.
• Submit work orders and schedule repairs within budget.
• Complete and reconcile expenses for Pricefx executives.

Skills

Planning and organizing

Flexibility and reliability

Judgment and problem-solving

Communication and negotiation

MS Office

AI Tools knowledge

Positive attitude

Open-minded and creative

Job description

Pricefx is the global leader in enterprise pricing intelligence. We help the world’s largest companies find and recover hidden margin, govern pricing decisions at scale, and turn insight into action across every deal, product, and customer.

Most companies make hundreds of thousands, or even millions, of pricing decisions every year, and small mistakes quietly drain millions in margin.

Pricefx helps companies find that hidden margin fast. Our Agents quickly identify where they’re losing money or missing growth opportunities and connect those actions to core price management and quote-to-cash processes to optimize value capture at scale.

Our product vision is: Every Deal. Priced Right. Every Time.

Your mission?

You will support the business by smoothly organizing and coordinating our Chicago Office, facility operations, and members of our Executive team. Provide high-level administrative support to our Office Staff by handling confidential information requests, arranging meetings, and handling ad hoc requests.

You will be in charge of…

• Ensure a safe and secure working environment for all employees
• Acting as the main point of contact for employees regarding most internal information, meeting coordination, and Chicago Office travel arrangements
• Supervises and coordinates overall administrative activities for the Chicago Office
• Being responsible and accountable for all expenditures, with monthly review with your manager of expenditures against the budget
• Coordinates internal events, team-building, summer/holiday parties, and catering for the Office
• Maintaining an accurate inventory of all office equipment and furniture, including evidence of necessary company assets
• Managing incoming and outgoing mail correspondence
• Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel
• Filing and organizing records and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment; being responsible for the repairs being done on time, within the budget, and correctly
• Complete and reconcile expenses for Pricefx Chief Officers and support in ad-hoc requests

What should you have to succeed?

• Planning and organizing
• Flexibility and reliability
• Judgment and problem-solving
• Communication and negotiation skills
• MS Office package knowledge
• Basic understanding of AI Tools (i.e. Chat GPT, Gemini, etc.)
• Positive attitude and team player
• Open-minded and creative

Other job specifics...

• Part-Time Employment
• 21 Hours per week in the office is mandatory (Mon/Wed/Thurs)

Location

• Chicago, IL

What will you love about us?

Our people appreciate the warm and friendly atmosphere, as well as the flexibility and growth opportunities we provide. Check out our Glassdoor & Atmoskop scores and reviews.

We will support your home office setup with a monthly IT allowance. Building a sense of community is important. We organize regular virtual or in-person meetups and many social activities and challenges. Pricefx is also an environment where diversity, equity, and inclusion are supported and respected. This is why we are proud members of the Pride Business Forum and ensure fairness in the Gender Pay Gap.

We’re also proud to offer some amazing benefits.

• Bring your own device (BYOD) - Monthly $260 IT allowance (laptop, mobile, and internet)
• 401K contribution dollar for dollar up to 4%, and your contributions are vested immediately
• 5 free (sick days)

Compensation

The hourly rate for this role is $25.00-$32.00, with actual pay determined by experience, skills, and location.

Pricefx is committed to ensuring competitive and equitable compensation practices, including with respect to pay transparency. We are an equal opportunity employer and do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

By applying, I confirm that I acknowledge and understand how Pricefx processes my personal data as per information in GDPR for Candidates.

#BI-REMOTE