Part-Time Office & Facilities Coordinator

Beacon Hill; Indianapolis (IN); On-site; USD 25,000 - 33,000; Part time

Job summary

Beacon Hill in Indianapolis, IN is seeking a part-time Office Coordinator to support a busy professional services environment. This 20-hour-per-week role offers potential to grow to 40 hours after three months, with responsibilities spanning reception, mail handling, and facilities coordination.

The ideal candidate will bring 2+ years of office experience, strong customer service, and proficiency with Microsoft Office.

Qualifications

• 2+ years in office coordinator/receptionist/administrative roles.
• Experience in professional services is a plus.
• Exceptional communication and organizational skills.

Responsibilities

• Serve as first point of contact for clients, visitors, and vendors.
• Answer and direct incoming calls and respond to inquiries.
• Receive, sort, and prepare mail and deliveries.
• Coordinate courier services and shipping.
• Manage office supplies and inventory.
• Maintain kitchen, conference rooms, and common areas.
• Coordinate catering for meetings and events.
• Set up and tidy conference rooms before/after meetings.
• Support onboarding logistics and vendor coordination.
• Assist with filing, records, and administrative projects.

Skills

Customer service

Communication

Organization

Multitasking

Independent work style

Confidentiality

Tools

Outlook

Word

Excel

Teams

Job description

Beacon Hill in Indianapolis, IN is seeking a part-time Office Coordinator to support a busy professional services environment. This 20-hour-per-week role offers potential to grow to 40 hours after three months, with responsibilities spanning reception, mail handling, and facilities coordination.

The ideal candidate will bring 2+ years of office experience, strong customer service, and proficiency with Microsoft Office.