Interim Office Hospitality Lead

NFP Corp; Indianapolis (IN); On-site; USD 60,000 - 98,000; Full time

Benefits offered by this job

Base salary range disclosed

PTO & paid holidays

401(k) with match

Health & wellness programs

PeopleFirst culture

Job summary

NFP Corp is seeking an Interim Hospitality Coordinator in Indianapolis to ensure the smooth operation of our office environment. The role covers reception, kitchen, social hub, calendar coordination, mail, and general facilities support, with a focus on keeping spaces clean, organized, and welcoming.

You will manage meetings, coordinate monthly All Team Meetings, monitor emails, and communicate key events to the team.

Responsibilities

• Maintain the cleanliness and organization of conference rooms, ensuring chairs, whiteboards, coasters, snack trays, and fridges are in outstanding condition.
• Monitor emails to prioritize and address urgent communications.
• Review meeting room calendars to prepare for daily and weekly meetings.
• Communicate important events to the team, including birthdays, anniversaries, and new hires.
• Operate the dishwasher and keep the kitchen running efficiently; conduct regular checks for stains and items in the sink three times daily.
• Stock food and beverages and ensure snacks and drinks are available in the supply room.
• Sanitize high-touch items weekly, including fridge handles, jars, coffee machines, and water machines.
• Maintain awareness of fridge contents and dispose of expired items.
• Clean the microwave and keep the kitchen tidy and welcoming.
• Stock Nespresso pods and mugs in the Social Hub Coffee Bar to keep the area inviting.
• Keep the Indy Events Outlook Calendar up-to-date with events, holidays, and meetings for seamless coordination.
• Schedule and coordinate monthly All Team Meetings and manage logistics.
• Sort, coordinate, and distribute mail efficiently and accurately.
• Assist with bathroom cleanliness and supplies; support upkeep of office equipment; restock kitchen and snack supplies as needed.
• Provide scheduling support for meetings across teams.

Job description

NFP Corp is seeking an Interim Hospitality Coordinator in Indianapolis to ensure the smooth operation of our office environment. The role covers reception, kitchen, social hub, calendar coordination, mail, and general facilities support, with a focus on keeping spaces clean, organized, and welcoming.

You will manage meetings, coordinate monthly All Team Meetings, monitor emails, and communicate key events to the team.