Part-Time Office & Facilities Coordinator

EnergyCAP; Boalsburg (PA); On-site; USD 57,308,000 - 71,635,000; Part time

Job summary

EnergyCAP, LLC in Boalsburg, PA is seeking a part-time Office Manager to keep the headquarters running smoothly. You’ll be the on-site point person for mail, deposits, vendors, and office operations. Expect about 20 hours weekly, Monday–Thursday, with typical hours from 10:00 a.m. to 3:00–4:00 p.m.

The role focuses on organization, independent on-site work, and coordinating events, supplies, and facility services. Notary is a plus; benefits are not included for this position.

Qualifications

• 1-2 years of office management, office administration, or similar experience.
• Strong organization and follow-through; you keep track of schedules, vendors and details without reminders.
• Comfort working independently as the only on-site operations person.
• Clear, friendly communication with employees, vendors and the public.
• Trustworthiness and discretion when handling checks and financial documents.
• Comfort with basic computer tools, including email, Microsoft Office, and online ordering portals.
• Ability to do light physical tasks, such as moving supplies.
• Notary Public commission is a plus but not required.

Responsibilities

• Open, sort, and route incoming mail and handle check deposits per procedures.
• Manage main office phone line and voicemail; coordinate with vendors.
• Coordinate with facilities vendors and schedule service calls.
• Plan and coordinate company events and on-site meetings.
• Order office supplies, snacks, coffee, and janitorial items weekly.
• Schedule workspace for visiting staff and manage the on-site pavilion reservations.

Skills

Organization

Communication

Independence

Notary (optional)

Tools

Microsoft Office

Email

Online ordering portals

Job description

EnergyCAP, LLC in Boalsburg, PA is seeking a part-time Office Manager to keep the headquarters running smoothly. You’ll be the on-site point person for mail, deposits, vendors, and office operations. Expect about 20 hours weekly, Monday–Thursday, with typical hours from 10:00 a.m. to 3:00–4:00 p.m.

The role focuses on organization, independent on-site work, and coordinating events, supplies, and facility services. Notary is a plus; benefits are not included for this position.