Office Manager

EnergyCAP; Boalsburg (PA); On-site; USD 57,308,000 - 71,635,000; Part time

Job summary

EnergyCAP, LLC in Boalsburg, PA is seeking a part-time Office Manager to keep the headquarters running smoothly. You’ll be the on-site point person for mail, deposits, vendors, and office operations. Expect about 20 hours weekly, Monday–Thursday, with typical hours from 10:00 a.m. to 3:00–4:00 p.m.

The role focuses on organization, independent on-site work, and coordinating events, supplies, and facility services. Notary is a plus; benefits are not included for this position.

Qualifications

• 1-2 years of office management, office administration, or similar experience.
• Strong organization and follow-through; you keep track of schedules, vendors and details without reminders.
• Comfort working independently as the only on-site operations person.
• Clear, friendly communication with employees, vendors and the public.
• Trustworthiness and discretion when handling checks and financial documents.
• Comfort with basic computer tools, including email, Microsoft Office, and online ordering portals.
• Ability to do light physical tasks, such as moving supplies.
• Notary Public commission is a plus but not required.

Responsibilities

• Open, sort, and route incoming mail and handle check deposits per procedures.
• Manage main office phone line and voicemail; coordinate with vendors.
• Coordinate with facilities vendors and schedule service calls.
• Plan and coordinate company events and on-site meetings.
• Order office supplies, snacks, coffee, and janitorial items weekly.
• Schedule workspace for visiting staff and manage the on-site pavilion reservations.

Skills

Organization

Communication

Independence

Notary (optional)

Tools

Microsoft Office

Email

Online ordering portals

Job description

EnergyCAP, LLC is an industry-leading and award-winning software company focused on energy and sustainability management. EnergyCAP is trusted by 10,000+ Energy and Sustainability professionals across the country to be their single source of truth for financial-grade, actionable data to better manage resources, reduce carbon, and drive savings. If you’re looking for a role that enables you to do what you do best while making the future more sustainable, this is the role for you!

Our core values are: Accountability, Impact, Innovation, Integrity, and Teamwork.

We're looking for a part-time Office Manager to keep our Boalsburg headquarters running smoothly. You'll be the on-site point person for the building - handling mail and check deposits, coordinating with our facilities vendors, keeping the office stocked, and helping plan the company events that bring our team together. This is an independent role for someone who likes being organized, enjoys being the go-to person, and takes pride in a well-run office.

This position is on-site Monday through Thursday, about 20 hours per week. Typical hours are 10:00 a.m. to 3:00 p.m., or 10:00 a.m. to 4:00 p.m. with a lunch break. This is a part-time role and is not eligible for company benefits.

What You'll Do

• Open, sort, and route incoming mail, sending invoices and payments to Accounts Payable and Accounts Receivable.
• Scan and deposit customer checks using our on-site check scanner, following finance procedures with care and confidentiality.
• Manage the main office phone line and voicemail.
• Serve as the main contact for building vendors, including cleaning, pest control, landscaping and snow removal, elevator service, electrical, security and fire systems, and the copier.
• Be on-site to let vendors in for scheduled service and coordinate repairs or service calls as needed.
• Track recurring service schedules and annual inspections so nothing falls through the cracks.
• Handle light seasonal upkeep, including mowing a small hill area outside the building in summer.
• Place weekly orders for office supplies and snacks, plus regular orders for coffee and janitorial supplies.
• Schedule workspace for out-of-town employees and guests visiting the office.
• Manage public reservations for our on-site pavilion (seasonal).
• Plan and coordinate company events, including all-hands lunches, the annual holiday party, and a summer team event.
• Arrange catering and logistics for leadership and department lunches as needed.

What You'll Bring

• 1-2 years of office management, office administration, or similar experience.
• Strong organization and follow-through - you keep track of schedules, vendors, and details without being reminded.
• Comfort working independently as the only on-site operations person.
• Clear, friendly communication with employees, vendors, and members of the public.
• Trustworthiness and discretion when handling checks and financial documents.
• Comfort with basic computer tools, including email, Microsoft Office, and online ordering portals.
• Ability to do light physical tasks, such as moving supplies.
• Notary Public commission is a plus but not required.

Pay Range:

$20.00 - $25.00 an hour.

Pay is commensurate with experience, knowledge, skills, and abilities.

EnergyCAP is a proud equal opportunity employer, committed to hiring and developing individuals from diverse background and experiences. We value and consider applications for all qualified candidates without regard to actual or perceived race, color, religion, national origin, sex, gender, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, disability, medical condition, enrollment in college or vocational school, political affiliation, military or veteran status, citizenship status, genetic information, or any other basis protected by federal, state or local law.

EnergyCAP will reasonably accommodate qualified individuals with disabilities in accordance with applicable law. If you are in need of an accommodation in order to submit your application, please email [e-mail].

Note

We are currently not sponsoring VISAs.