Part-Time On-Site Office & Facilities Lead

EnergyCAP, LLC; Boalsburg (PA); On-site; USD 28,000 - 34,000; Part time

Job summary

EnergyCAP, LLC is seeking a part-time Office Manager to keep the Boalsburg headquarters running smoothly. You will be the on-site point person for the building, handling mail, deposits, vendor coordination, office supplies, and planning company events.

The role is on-site Monday through Thursday (~20 hours/week), with typical hours 10:00 a.m. to 3:00 p.m. or 4:00 p.m. This position is not eligible for company benefits.

Qualifications

• 1–2 years of office management or similar experience.
• Strong organization and follow-through with multiple vendors and schedules.
• Ability to work independently as the sole on-site operations person.
• Clear, friendly communication with employees, vendors and the public.
• Trustworthiness and discretion handling checks and financial documents.
• Familiarity with basic computer tools (email, MS Office, online ordering).
• Ability to perform light physical tasks and move supplies.
• Notary Public commission is a plus but not required.

Responsibilities

• Open, sort, and route incoming mail and manage payments.
• Scan and deposit customer checks using on-site equipment.
• Manage the main office phone line and voicemail.
• Serve as the main contact for building vendors (cleaning, pest control, landscaping, etc.).
• Let vendors in for scheduled service and coordinate repairs or service calls.
• Track recurring service schedules and annual inspections.
• Handle light seasonal upkeep around the building exterior.
• Place weekly orders for office supplies and snacks; regular coffee/janitorial orders.
• Schedule workspace for out-of-town employees and guests.
• Manage reservations for the on-site pavilion (seasonal).
• Plan and coordinate company events (all-hands lunches, holiday party, summer event).
• Arrange catering and logistics for leadership and department lunches.

Skills

Organization

Communication

Independence

Notary (plus)

Tools

Microsoft Office

Email

Online ordering portals

Job description

EnergyCAP, LLC is seeking a part-time Office Manager to keep the Boalsburg headquarters running smoothly. You will be the on-site point person for the building, handling mail, deposits, vendor coordination, office supplies, and planning company events.

The role is on-site Monday through Thursday (~20 hours/week), with typical hours 10:00 a.m. to 3:00 p.m. or 4:00 p.m. This position is not eligible for company benefits.