Part-Time Office & Executive Support Coordinator

MacDonald Audiology; City of Rochester (NY); On-site; USD 24,000 - 30,000; Part time

Job summary

MacDonald Audiology in Rochester, NY is seeking a part-time Administrative Assistant to handle daily office operations on-site, two days per week. You will support executive staff, manage clerical tasks, and maintain professional communication with clients and team members.

Responsibilities include scheduling appointments, answering phone calls, handling correspondence, and ensuring the office runs smoothly and efficiently in a fast-paced clinical environment.

Qualifications

• Proficiency in administrative and clerical tasks with accuracy.
• Excellent phone etiquette and communication with clients and team members.
• Experience with medical billing is a plus.
• Experience in executive administrative assistance and calendar management.
• Strong attention to detail and multi-tasking in a fast-paced setting.
• Proficient with standard office software and quick learner of new tools.
• High school diploma required; office administration training is a plus.

Responsibilities

• Manage daily office operations and clerical tasks.
• Support executive staff and coordinate communications.
• Schedule appointments and handle calendar-related duties.
• Answer phone calls and manage correspondence with clients and team.
• Ensure the office runs efficiently in a fast-paced environment.

Skills

Admin skills

Phone etiquette

Medical billing

Executive support

Detail oriented

Office software

Education requirement

Education

High school diploma or equivalent

Tools

Microsoft Excel

QuickBooks

Job description

MacDonald Audiology in Rochester, NY is seeking a part-time Administrative Assistant to handle daily office operations on-site, two days per week. You will support executive staff, manage clerical tasks, and maintain professional communication with clients and team members.

Responsibilities include scheduling appointments, answering phone calls, handling correspondence, and ensuring the office runs smoothly and efficiently in a fast-paced clinical environment.