Audiology Administrative Assistant

University Otolaryngologists; Bethel (CT); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Med/Dental/Vision

Paid Personal Time

Paid Holidays

401K

Paid STD/LTD/Life

Job summary

University Otolaryngologists' Hearing Health Solutions division seeks an Audiology Administrative Assistant to support a busy clinical practice.

You will greet patients, handle intake, scheduling, billing coordination, and route calls across six locations, while ensuring HIPAA compliance and high-quality patient care.

Qualifications

• Minimum 1 year experience in a medical office, audiology clinic, or healthcare setting.
• Excellent oral and written communication skills.
• Attention to detail and problem-solving skills.
• Knowledge of Microsoft Office software and electronic medical records system.
• Knowledge of medical terminology and insurance processes preferred.
• Ability to operate a multi-line telephone system.
• Strong customer service and communication skills.

Responsibilities

• Serve as the first point of contact for patients, addressing inquiries related to appointments, medical services and billing.
• Register new patients and update established patient demographics.
• Manage a high volume of incoming calls with professionalism and courtesy.
• Assist patients with questions regarding testing, services and retail products.
• Efficiently manage appointment bookings, cancellations, and rescheduling, coordinating with medical staff to optimize patient flow.
• Accurately input and update patient information in the EMR, ensuring compliance with privacy regulations.
• Indexing of office records.
• Handle patient concerns and complaints in a professional and courteous manner.
• Other general office duties as assigned, such as assisting with invoicing, checking-in patients, and assisting with checking in supplies.
• Ensure compliance with HIPAA and clinic policies.

Skills

Customer service

Communication

Microsoft Office

EMR system

Medical terminology

Scheduling

Tools

EMR system

Microsoft Office

Job description

Description

If you are a highly motivated individual with a passion for providing excellent patient care, we encourage you to look at our Audiology Administrative Assistant opportunity with our Hearing Health Solutions division. We offer a competitive salary and benefits package, as well as opportunities for growth and advancement within our organization.

Competitive Pay & Benefits: Med/Dental/Vision, Paid Personal Time, Paid Holidays, 401K, Paid STD/LTD/Life

Work Environmental: Medical office environment. Mondays-Fridays | 8:00 a.m. – 5:00 p.m. Occasional overtime may be required

The Audiology Administrative Assistant plays a critical role ensuring a seamless patient experience within a clinical environment characterized by high telephone volume and a focus on delivering excellent patient care. This role serves as the initial point of contact for the patient by providing patient intake, gathering patient information, scheduling, and billing coordination.

The Audiology Administrative Assistant requires exceptional communication skills, empathy and the ability to manage multiple tasks efficiently. This role manages patient calls for all (6) office locations, route calls to the appropriate office, registering patients and scheduling appointments.

Essential Functions:

• Serve as the first point of contact for patients, addressing inquiries related to appointments, medical services and billing.
• Register new patients and update established patient demographics.
• Manage a high volume of incoming calls with professionalism and courtesy. Prioritize patient needs, ensuring timely response and resolution of issues.
• Assist patients with questions regarding testing, services and retail products. Provide clear and accurate information to enhance patient understanding and satisfaction.
• Efficiently manage appointment bookings, cancellations, and rescheduling, coordinating with medical staff to optimize patient flow and clinic operations.
• Accurately input and update patient information in the EMR, ensuring compliance with privacy regulations.
• Indexing of office records.
• Handle patient concerns and complaints in a professional and courteous manner.
• Other general office duties as assigned, such as assisting with invoicing, checking-in patients, and assisting with checking in supplies.
• Ensure compliance with HIPAA and clinic policies.

PM20

Requirements

• Qualified applicant should have at least 1 year experience in a medical office, audiology clinic, or healthcare setting.
• Excellent oral and written communication skills required.
• Attention to detail and problem-solving skills.
• Knowledge of Microsoft Office software and electronic medical records system required.
• Knowledge of medical terminology and insurance processes preferred.
• Ability to operate a multi-line telephone system.
• Strong customer service and communication skills required.