Part-Time Office Coordinator for Environmental Projects

Environmental Science Associates, Inc.; Bend, Portland (OR, OR); On-site; USD 37,823,000 - 49,858,000; Part time

Benefits offered by this job

ESOP ownership

401(k) with company match

Paid vacation, sick leave & holidays

Job summary

Environmental Science Associates (ESA) is seeking a part-time Office Coordinator/Administrative Assistant to support the Portland office and regional requests. This role requires 2+ years of admin experience, strong MS Office skills, and the ability to travel to Bend, OR as needed. Travel to Seattle may also be required.

A valid driver’s license is essential. The position is 24 hours per week, non-exempt, with no benefits, and based in Portland, OR.

Qualifications

• Two years of professional administrative experience supporting multiple groups.
• Proficient in Word, Excel, and PowerPoint; advanced in Outlook.
• Ability to travel occasionally and support offices in Portland, OR and Bend, OR.
• Associate’s degree in communications, business, or related field or 2 years equivalent experience.

Responsibilities

• Provide administrative, clerical, and production support to multiple staff.
• Set up meetings, manage calendars, and coordinate video calls.
• Maintain office inventory and coordinate travel arrangements.
• Greet visitors and assist with office operations in Portland and Bend.
• Assist with onboarding and regional admin pool tasks.
• Handle mail, filing, and records; ensure equipment and supplies.

Skills

Office administration

Customer service

Communication

Calendar management

Multitasking

Education

Associate’s degree in communications or business

Tools

Outlook

Teams

Zoom

Word

Excel

PowerPoint

MS Office

Job description

Environmental Science Associates (ESA) is seeking a part-time Office Coordinator/Administrative Assistant to support the Portland office and regional requests. This role requires 2+ years of admin experience, strong MS Office skills, and the ability to travel to Bend, OR as needed. Travel to Seattle may also be required.

A valid driver’s license is essential. The position is 24 hours per week, non-exempt, with no benefits, and based in Portland, OR.