Part-Time Office Concierge | Chicago Front Desk

Filevine; Chicago (IL); Sur place; USD 28 000 - 40 000; Temps partiel

Avantages offerts par ce poste

Medical Insurance

Dental Insurance

Vision Insurance

Enhanced Commuter Benefit: $75 monthly

Maternity & paternity leave

Short & long-term disability

Open office in Chicago (1 S Wacker Dr)

Company swag

Résumé du poste

Filevine is seeking a reliable, organized Office Assistant to support the day-to-day operations of our Chicago office. This part-time role covers front desk coverage, mail handling, supply management, and new-hire setup, reporting to the Sr Director of People.

You will coordinate weekly meals, manage access badges, assist with events, and ensure a welcoming onsite experience for employees and guests. Must be onsite in Chicago on Mon/Wed/Fri, up to 20–25 hours weekly.

Qualifications

• High school diploma or equivalent; 1–2 years in office administration or related field preferred.
• Proficiency in Microsoft Office and Google Workspace preferred.
• Available to work onsite in Chicago office Monday, Wednesday, and Friday.

Responsabilités

• Manage front desk operations, greet and check in guests, clients, and interview candidates.
• Receive, sort, distribute, and prepare mail and packages for all departments.
• Coordinate and manage office lunches and events.
• Create and manage employee building access badges for new hires and departures.
• Serve as primary contact for building management and maintenance requests.
• Restock kitchen supplies and manage office snacks and essentials.
• Oversee office supplies ordering and inventory.
• Maintain cleanliness and organization of communal spaces and storage areas.
• Prepare for new-hire orientation and coordinate IT seating and equipment.
• Attend building information sessions and communicate updates to employees.
• Assist with general office operations and event logistics.

Connaissances

Organizational skills

Time management

Communication

Problem solving

Customer service

Formation

High school diploma or equivalent

Description du poste

Filevine is seeking a reliable, organized Office Assistant to support the day-to-day operations of our Chicago office. This part-time role covers front desk coverage, mail handling, supply management, and new-hire setup, reporting to the Sr Director of People.

You will coordinate weekly meals, manage access badges, assist with events, and ensure a welcoming onsite experience for employees and guests. Must be onsite in Chicago on Mon/Wed/Fri, up to 20–25 hours weekly.