Part-Time Office Assistant — On-Site & QuickBooks Fluent

Hire Up Staffing Services; Fresno (CA); On-site; USD 25,000 - 28,000; Part time

Job summary

Hire Up Staffing Services in Fresno is seeking a dependable Office Assistant to support day-to-day administrative tasks in a busy office environment. The ideal candidate enjoys variety and handles front-office communication, data entry, and basic accounting support with strong attention to detail.

The position is part-time (30 hours per week), scheduled roughly six hours daily within 6:30 AM–3:00 PM, with some flexibility around 7:30 AM–1:30 PM.

Qualifications

• Previous office, administrative, receptionist, or clerical experience preferred.
• Experience with QuickBooks is highly desirable.
• Working knowledge of Microsoft Office, particularly Excel.
• Strong data-entry skills with excellent attention to detail and accuracy.
• Professional and friendly communication skills in person, over the phone, and through email.
• Ability to stay organized while managing several different priorities.

Responsibilities

• Answer calls, route to the appropriate team member, and take messages.
• Greet visitors and provide front-office assistance.
• Receive, distribute, and prepare mail and packages.
• Enter vendor bills and customer invoices into QuickBooks.
• Maintain organized electronic and paper filing systems.
• Track paid and outstanding vendor and customer documentation.
• Review and update purchase order information, including quantities, pricing, and line-item details.
• Monitor office and shop supplies and assist with inventory levels.
• Organize employee and general business documentation.
• Assist with PDFs, spreadsheets, data entry, and other administrative projects.
• Keep common office areas neat, organized, and presentable.
• Provide additional administrative support to keep daily operations running smoothly.

Skills

Data entry

Communication

Organization

Attention to detail

Tools

QuickBooks

Excel

Microsoft Office

Job description

Hire Up Staffing Services in Fresno is seeking a dependable Office Assistant to support day-to-day administrative tasks in a busy office environment. The ideal candidate enjoys variety and handles front-office communication, data entry, and basic accounting support with strong attention to detail.

The position is part-time (30 hours per week), scheduled roughly six hours daily within 6:30 AM–3:00 PM, with some flexibility around 7:30 AM–1:30 PM.