Part-Time Office Assistant - Flexible Schedule & Team Focus

Webb Hyundai Merrillville; Merrillville (IN); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

Competitive pay at $15/hr

Family owned and operated

Positive work environment

Job summary

Webb Automotive is seeking a part-time Office Assistant to support daily dealership operations in Merrillville. The role requires flexible shifts (Monday/Friday AM or PM, Wednesday PM, rotating Saturdays) and professional handling of payments, records, and customer inquiries.

You'll join a family-owned, team-oriented company with strong integrity and a focus on customer service. The team values reliability, organization, and proactive contributions to office routines.

Qualifications

• High School Diploma or equivalent.
• Good verbal and written communication skills.
• Highly motivated, organized, reliable and detail-oriented.
• Can-do attitude with ability to work independently within a team environment.
• Knowledge of accounts payable and receivable procedures a plus.
• Previous dealership experience desirable.
• Must have a clean driving record and hold a valid driver’s license.
• Must be willing and able to submit to a Background Check and Drug Screen.

Responsibilities

• Answer dealership calls professionally, directing customers promptly and minimizing hold times.
• Accurately receive cash, checks, and credit card payments from customers, issue receipts, and provide correct change.
• Prepare daily cash/credit card deposits and perform month-end closing procedures as required.
• Assist with accounts receivable and payable files, and reconcile schedules as needed.
• Manage daily and aged cancellations, communicating with banks and finance teams on inquiries.
• File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records.
• Manage customer account agreements, vehicle files, title verification, reconditioning records, and service files.
• Timely stock new vehicles and assist with vehicle inventory records.
• Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP.
• Stay informed of new dealership products, services, and pricing changes to provide accurate information to customers.
• Maintain cleanliness and organization of the coffee bar and customer waiting area; restock supplies as needed.
• Prepare reports as requested.
• Assist Managers with various clerical duties and other projects as assigned.

Skills

Verbal and written communication

Motivated and detail-oriented

Independent and team player

Accounts payable/receivable knowledge

Dealership experience desirable

Clean driving record & valid license

Background check & drug screen willing

Education

High School Diploma or equivalent

Job description

Webb Automotive is seeking a part-time Office Assistant to support daily dealership operations in Merrillville. The role requires flexible shifts (Monday/Friday AM or PM, Wednesday PM, rotating Saturdays) and professional handling of payments, records, and customer inquiries.

You'll join a family-owned, team-oriented company with strong integrity and a focus on customer service. The team values reliability, organization, and proactive contributions to office routines.