Part-Time Office Assistant — Flexible Schedule

Webb Chevy Plainfield; Merrillville, Northern (IN, KY); Hybrid; USD 17,000 - 24,000; Part time

Benefits offered by this job

Competitive pay at $15/hr

Team-oriented environment

Job summary

Webb Automotive in Merrillville, IN, is seeking an Office Assistant for a part-time schedule with rotating AM/PM shifts and Saturdays. The role involves handling payments, deposits, basic AR/AP tasks, and document management in our Dealership Management System, while maintaining customer-facing professionalism.

The ideal candidate will have a High School diploma, strong communication skills, reliability, and attention to detail, with prior dealership experience a plus.

Qualifications

• High School Diploma or equivalent.
• Strong verbal and written communication skills.
• Motivated, organized, reliable and detail-oriented.
• Can-do attitude with ability to work independently within a team environment.
• Knowledge of accounts payable and receivable procedures a plus.
• Previous dealership experience desirable.
• Must have a clean driving record and hold a valid driver’s license.
• Must be willing to submit to a Background Check and Drug Screen.

Responsibilities

• Answer dealership calls professionally, directing customers promptly and minimizing hold times.
• Accurately receive cash, checks, and credit card payments from customers, issue receipts, and provide correct change.
• Prepare daily cash/credit card deposits and perform month-end closing procedures as required.
• Assist with accounts receivable and payable files, and reconcile schedules as needed.
• Manage daily and aged cancellations, communicating with banks and finance teams on inquiries.
• File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records.
• Manage customer account agreements, vehicle files, title verification, reconditioning records, and service files.
• Timely stock new vehicles and assist with vehicle inventory records.
• Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP.
• Stay informed of new dealership products, services, and pricing changes to provide accurate information to customers.
• Maintain cleanliness and organization of the coffee bar and customer waiting area; restock supplies as needed.
• Prepare reports as requested.
• Assist Managers with various clerical duties and other projects as assigned.

Skills

Verbal communication

Written communication

Organization

Detail-oriented

Teamwork

Independent work

Background check readiness

Clean driving record

Education

High School Diploma or equivalent

Job description

Webb Automotive in Merrillville, IN, is seeking an Office Assistant for a part-time schedule with rotating AM/PM shifts and Saturdays. The role involves handling payments, deposits, basic AR/AP tasks, and document management in our Dealership Management System, while maintaining customer-facing professionalism.

The ideal candidate will have a High School diploma, strong communication skills, reliability, and attention to detail, with prior dealership experience a plus.