Part-Time Dealership Office Assistant — Flexible Schedule

Webb Automotive Group; Merrillville (IN); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

Competitive pay at $15/hr

Family owned and operated

Positive work environment

Job summary

Webb Automotive Group in Merrillville, IN is seeking an Office Assistant – Part Time with flexible shifts: Monday/Friday rotate AM or PM, Wednesday PM, and rotating Saturdays.

In this role you will answer calls, handle cash and card payments, prepare deposits, assist AR/AP, maintain documents in the DMS, manage vehicle and service records, stock the lot, and support managers with clerical tasks in a team‑oriented, family‑like environment.

Qualifications

• Requires high school diploma or equivalent.
• Good verbal and written communication skills.
• Highly motivated, organized, reliable, and detail-oriented.
• Can-do attitude with ability to work independently within a team.
• Experience with accounts payable/receivable is a plus.
• Previous dealership experience desirable.
• Clean driving record and valid driver’s license.
• Willing to submit to a Background Check and Drug Screen.

Responsibilities

• Answer dealership calls professionally, directing customers promptly and minimizing hold times.
• Accurately receive payments, issue receipts, and provide correct change.
• Prepare daily cash/credit card deposits and month-end closing procedures.
• Assist with accounts receivable and payable files, and reconcile schedules as needed.
• Manage daily and aged cancellations, communicating with banks and finance teams on inquiries.
• File and scan documents into the DMS, maintaining accurate and organized records.
• Maintain customer account agreements, vehicle files, title verification, reconditioning records, and service files.
• Timely stock new vehicles and assist with vehicle inventory records.
• Perform Repair Order Audits and assist with aftermarket cancellations.
• Stay informed of new dealership products, services, and pricing changes to provide accurate information to customers.
• Maintain cleanliness and organization of the coffee bar and customer waiting area; restock supplies as needed.
• Prepare reports as requested.
• Assist Managers with various clerical duties and other projects as assigned

Skills

Verbal communication

Written communication

Organization

Attention to detail

Independent work/team oriented

Education

High School Diploma or equivalent

Tools

DMS

Job description

Webb Automotive Group in Merrillville, IN is seeking an Office Assistant – Part Time with flexible shifts: Monday/Friday rotate AM or PM, Wednesday PM, and rotating Saturdays.

In this role you will answer calls, handle cash and card payments, prepare deposits, assist AR/AP, maintain documents in the DMS, manage vehicle and service records, stock the lot, and support managers with clerical tasks in a team‑oriented, family‑like environment.