Part-Time Office Assistant (About 20 Hours a Week, Flexible Schedule)

Clean-Rite-Cleaning-; South Kingstown (RI); Híbrido; USD 28.000 - 30.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Paid training

Paid sick time off

Close to home

Descripción de la vacante

Clean Rite Cleaning & Restoration is hiring a part-time Office Assistant in South Kingstown, RI. This 20-hour weekly role keeps the front desk running, handles scheduling, and helps organize invoices and documents. The office is the hub for coordinating our restoration teams and service calls.

You’ll answer phones calmly, greet visitors, enter job data, and assist with invoices, estimates, and vendor communications. No restoration experience required; we’ll train you.

Formación

• Experience in an office, reception, scheduling or customer service role.
• Organized, careful with details, and good at keeping several things moving at once.
• Comfortable on the phone, including with upset customers.
• Clear, friendly writing in email.
• Comfortable with a computer; Microsoft Word, Excel and Outlook; other systems taught.
• Able to work independently and anticipate next steps.
• High school diploma or equivalent.
• QuickBooks Online experience is a plus.

Responsabilidades

• Answer the phone and be the calm, friendly voice a customer hears first.
• Greet customers, vendors and visitors who come into the office.
• Help schedule appointments and get technicians out to the right job sites.
• Keep files, records and job paperwork organized and easy to find.
• Enter job and customer information accurately.
• Help prepare and send invoices, estimates and other documents.
• Stay in touch with partners who refer work to us.
• Work with vendors, suppliers and subcontractors as needed.
• Keep an eye on office supplies and reorder before anything runs out.

Conocimientos

Office experience

Phone communication

Detail oriented

Multitasking

Clear writing

Independent worker

Educación

High school diploma or equivalent

Herramientas

QuickBooks Online

Descripción del empleo

If you’ve kept a front desk running, managed a busy calendar, or been the person in the office who always knows where everything is, we’d like to meet you. Clean Rite is hiring a part-time Office Assistant for about 20 hours a week, on a schedule that leaves room for the rest of your life.

The schedule

This is a part-time role, about 20 hours a week, give or take.

• Thursdays and Fridays are the core of the week, close to full days in the office.
• The rest of the hours are flexible. Some weeks that might be a few hours on a Monday, Tuesday or Wednesday, or the occasional Saturday. There is flexibility we can work with.
• If you’re working around school pickup, another job or classes, we’ll work with you on the hours outside Thursday and Friday.

About Us

Clean Rite Cleaning & Restoration helps homes and businesses recover from water, fire and mold damage, and handles carpet cleaning the rest of the time. When someone calls us, it’s usually on a bad day. The office is where that call lands and where the job gets organized, so our technicians can show up and make it right.

What you’ll do

• Answer the phone and be the calm, friendly voice a customer hears first, often on a stressful day
• Greet customers, vendors and visitors who come into the office
• Help schedule appointments and get technicians out to the right job sites
• Keep files, records and job paperwork organized and easy to find
• Enter job and customer information accurately
• Help prepare and send invoices, estimates and other documents
• Stay in touch with the partners who refer work to us
• Work with vendors, suppliers and subcontractors as needed
• Keep an eye on office supplies and reorder before anything runs out

What we’re looking for

You don’t need restoration experience. We’ll teach you the business. Front desk at a dental office, scheduling for a contractor, the front office at a school or a property management company: it all counts.

• Experience in an office, reception, scheduling or customer service role
• Organized, careful with details, and good at keeping several things moving at once
• Comfortable on the phone, including with people who are upset
• Clear, friendly writing in email
• Comfortable with a computer, including Microsoft Word, Excel and Outlook. We’ll train you on the rest of our systems
• Able to work on your own and spot what needs doing next
• High school diploma or equivalent
• Quickbooks Online Experience is a plus! (Not required)

What you get

• $20 to $22 per hour
• Flexibility on the hours outside your Thursday and Friday core
• Paid training on our systems and on how restoration jobs work
• Paid sick time off
• Work close to home if you live in South County

Clean Rite Cleaning & Restoration is an equal opportunity employer.