Part-Time Office Assistant (About 20 Hours a Week, Flexible Schedule)

Clean Rite Cleaning & Restoration; South Kingstown (RI); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Paid training

Paid sick time off

Close to home

Job summary

Clean Rite Cleaning & Restoration is seeking a part-time Office Assistant to help run a busy front desk, schedule jobs, and keep the office organized in South Kingstown, RI. The role is about 20 hours per week with core days Thursday and Friday, plus flexible hours the rest of the week.

You’ll answer phones, greet visitors, help prepare invoices, and maintain files. No restoration experience needed; training provided to learn our systems and processes.

Qualifications

• Experience in an office, reception, scheduling or customer service role.
• Organized, careful with details, and good at keeping several things moving at once.
• Comfortable on the phone, including with people who are upset.
• Clear, friendly writing in email.
• Comfortable with a computer, including Microsoft Word, Excel and Outlook. We’ll train you on the rest of our systems.
• Able to work on your own and spot what needs doing next.
• High school diploma or equivalent.

Responsibilities

• Answer the phone and be the calm, friendly voice a customer hears first, often on a stressful day
• Greet customers, vendors and visitors who come into the office
• Help schedule appointments and get technicians out to the right job sites
• Keep files, records and job paperwork organized and easy to find
• Enter job and customer information accurately
• Help prepare and send invoices, estimates and other documents
• Stay in touch with the partners who refer work to us
• Work with vendors, suppliers and subcontractors as needed
• Keep an eye on office supplies and reorder before anything runs out

Skills

Office experience

Scheduling

Customer service

Phone etiquette

Written communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

If you’ve kept a front desk running, managed a busy calendar, or been the person in the office who always knows where everything is, we’d like to meet you. Clean Rite is hiring a part-time Office Assistant for about 20 hours a week, on a schedule that leaves room for the rest of your life.

The schedule

This is a part-time role, about 20 hours a week, give or take.

• Thursdays and Fridays are the core of the week, close to full days in the office.
• The rest of the hours are flexible. Some weeks that might be a few hours on a Monday, Tuesday or Wednesday, or the occasional Saturday. There is flexibility we can work with.
• If you’re working around school pickup, another job or classes, we’ll work with you on the hours outside Thursday and Friday.

About Us

Clean Rite Cleaning & Restoration helps homes and businesses recover from water, fire and mold damage, and handles carpet cleaning the rest of the time. When someone calls us, it’s usually on a bad day. The office is where that call lands and where the job gets organized, so our technicians can show up and make it right.

What you’ll do

• Answer the phone and be the calm, friendly voice a customer hears first, often on a stressful day
• Greet customers, vendors and visitors who come into the office
• Help schedule appointments and get technicians out to the right job sites
• Keep files, records and job paperwork organized and easy to find
• Enter job and customer information accurately
• Help prepare and send invoices, estimates and other documents
• Stay in touch with the partners who refer work to us
• Work with vendors, suppliers and subcontractors as needed
• Keep an eye on office supplies and reorder before anything runs out

What we’re looking for

You don’t need restoration experience. We’ll teach you the business. Front desk at a dental office, scheduling for a contractor, the front office at a school or a property management company: it all counts.

• Experience in an office, reception, scheduling or customer service role
• Organized, careful with details, and good at keeping several things moving at once
• Comfortable on the phone, including with people who are upset
• Clear, friendly writing in email
• Comfortable with a computer, including Microsoft Word, Excel and Outlook. We’ll train you on the rest of our systems
• Able to work on your own and spot what needs doing next
• High school diploma or equivalent

What you get

• $20 to $22 per hour
• Flexibility on the hours outside your Thursday and Friday core
• Paid training on our systems and on how restoration jobs work
• Paid sick time off
• Work close to home if you live in South County

Clean Rite Cleaning & Restoration is an equal opportunity employer.