Part Time Office Assistant

CHS Inc.; Hinton (OK); On-site; USD 17,000 - 25,000; Part time

Job summary

CHS Inc. is seeking a Part Time Office Assistant in Hinton, OK to support general administrative duties and customer service while gaining experience.

Under supervision, you will answer phones, greet visitors, process invoices, data entry, and maintain files; a strong eye for accuracy and confidentiality is essential. This role offers a welcoming team and a chance to develop your career in a growing agricultural company.

Qualifications

• Knowledge of Office and Facilities Services.
• High School diploma or GED.
• Must meet minimum age requirement.
• Knowledge of Administrative Support.
• Proficient in Microsoft Office Suite.

Responsibilities

• With supervision, complete general administrative duties on time with high quality.
• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Skills

Communication skills

Administrative support

Data entry

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.

Summary

Start your next career adventure with CHS! We're currently seeking a Part Time Office Assistant in Hinton, OK to work approximately 20-25 hours/week. This is a great opportunity to contribute to a growing organization while gaining experience and developing your career in a welcoming and collaborative environment.

Responsibilities

• With supervision, complete general administrative duties on time with high quality.
• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Minimum Qualifications (required)

• Knowledge of Office and Facilities Services
• High School diploma or GED
• Must meet minimum age requirement
• Knowledge of Administrative Support

Additional Qualifications

• Proficient in Microsoft Office suite
• Basic math skills
• Strong communication skills both written and verbal
• Ability to work extended hours during peak seasons to meet business needs
• Farming background or agriculture/fertilizer experience, preferred
• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements

• Ability to sit, stand, push, and pull frequently
• Ability to lift up to 20 lbs
• Ability to speak frequently