Office Assistant

CHS Inc.; Fairfax (SD); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

CHS Inc. in Fairfax, SD is seeking an Office Assistant to handle general administrative duties, data entry, customer contracts, and office coordination within a growing agricultural business.

You will support location managers, process invoices, manage files and communications, and help ensure safety, confidentiality, and accuracy in daily operations. Experience with Microsoft Office and ability to work extended hours during peak seasons is desired.

Qualifications

• 1+ years of experience in Office and Facilities Services.
• 1+ years of experience in Administrative Support.
• High School diploma or GED.

Responsibilities

• Perform general administrative duties in a timely, high-quality manner.
• Operate forklift to load/unload grain, agronomy, and feed products.
• Answer phones, greet visitors, and direct patrons to staff.
• Set up customer contracts, process invoices, transfer documents and enter data.
• Collect payments, reconcile receipts, and prepare deposits.
• Coordinate truck freight schedules and weigh trucks.
• Maintain files and complete electronic documentation.
• Order office supplies and maintain a clean office.
• Communicate with location managers, board members, and patrons.
• Manage multiple projects to meet deadlines.
• Maintain knowledge of CHS products and services.
• Maintain confidentiality and safety compliance.

Skills

Office experience

Administrative support

Basic math skills

Education

High School diploma or GED

Tools

Microsoft Office

Job description

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.

Summary

Start your next career adventure with CHS! We're currently seeking an Office Assistant in Fairfax, SD to join our team. This is a great opportunity to contribute to a growing organization while gaining experience and developing your career in a welcoming and collaborative environment.

Responsibilities

• Complete general administrative duties on time with high quality.
• Operate a forklift to load and unload grain, agronomy, and feed products.
• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Minimum Qualifications (required)

• 1+ years of experience in Office and Facilities Services
• 1+ years of experience in Administrative Support
• High School diploma or GED

Additional Qualifications

• Proficient in Microsoft Office suite
• Strong communication skills, both verbal and written
• Basic math skills
• Ability to work extended hours during peak seasons to meet business needs
• Farming background or agriculture/fertilizer experience, preferred
• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements

• Ability to sit, stand, push, and pull frequently
• Ability to lift up to 20 lbs
• Ability to speak frequently

CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.

Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan.

CHS is an Equal Opportunity Employer/Veterans/Disability.

Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to [e-mail]; to verify that the communication is from CHS.