Office Assistant

CHS Inc.; Wolf Point (MT); On-site; USD 25,967 - 41,465; Full time

Benefits offered by this job

Medical and dental insurance

Paid time off

401(k) plan

Job summary

A leading agricultural organization is seeking a full-time Office Assistant in Wolf Point, MT. The successful candidate will manage general administrative duties, handle customer interactions, and ensure smooth office operations. Requirements include 1+ years of office experience and proficiency in Microsoft Office. Competitive pay and benefits offered, including medical and retirement plans.

Qualifications

• 1+ years of experience in Office and Facilities Services.
• 1+ years of experience in Administrative Support.

Responsibilities

• Complete general administrative duties on time with high quality.
• Answer incoming phone calls and assist visitors.
• Set up customer contracts and perform data entry.
• Collect payments and prepare deposits.
• Manage multiple projects and prioritize work.

Skills

Communication skills

Computer skills

Office skills

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Ag Partners, LLC is looking for an enthusiastic, full‑time Office Assistant to join our team. You’ll play a crucial role as the face and first point of contact for our organization. Other responsibilities include answering phone calls and emails, collecting payments, setting up customer contracts, data entry, scheduling meetings, and other duties as assigned. The ideal candidate will have strong computer, communication, and office skills. This position is located in Wolf Point, MT.

Base pay range

$18.85/hr - $30.10/hr

Responsibilities

• Complete general administrative duties on time with high quality.
• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
• Assist in preparing presentations, organizational charts, phone lists, etc.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Minimum Qualifications

• 1+ years of experience in Office and Facilities Services
• 1+ years of experience in Administrative Support
• High School diploma or GED

Additional Qualifications

• Proficient in Microsoft Office suite
• Strong communication skills, both verbal and written
• Basic math skills
• Ability to work extended hours during peak seasons to meet business needs
• Ability to travel occasionally
• Farming background or agriculture/fertilizer experience, preferred
• Familiarity with accounting software, preferred
• Pre‑employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre‑employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements

• Ability to sit, stand, push, and pull frequently
• Ability to lift up to 20 lbs
• Ability to speak frequently

Benefits

CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives, and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.

Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan.

Equal Opportunity

CHS is an Equal Opportunity Employer/Veterans/Disability.

Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to [e-mail]; to verify that the communication is from CHS.