Project Records Manager/Office Engineer

Stantec; Richmond (VA); On-site; USD 70,000 - 80,000; Full time

Job summary

Join a leading company as a Project Records Manager/Office Engineer in Richmond, VA. This role demands strong communication and construction management skills, with responsibilities including document control and project monitoring. Ideal candidates will have at least 7 years of experience in infrastructure projects and local VDOT knowledge.

Benefits

medical, dental, and vision plans

401(k) plan

tuition reimbursement

paid family leave

flexible spending accounts

Qualifications

• Minimum of 7 years of experience in Virginia Infrastructure construction projects.
• Local Virginia experience with VDOT is required.

Responsibilities

• Assist the Resident Engineer in daily Field Office and field operations.
• Coordinate submittal process and monitor construction progress.

Skills

Excellent oral and written communication skills

Microsoft Office

Microsoft Project

Education

7 years of experience in construction inspection or management

Tools

document control software

Job description

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Project Records Manager/Office Engineer - ( 250001VJ )

Description

We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Come join our Construction Management Team and work alongside others who share your passion to support communities through exciting and unique projects.

Your Opportunity

Stantec’s Richmond office has an immediate need for a talented, Construction Office Engineer with a minimum of 7 years of experience in Virgina Infrastructure construction projects. This position is for an individual with solid experience looking to challenge themselves on a professional level on a variety of construction management and inspection projects. Requiring office presence and periodic site visits. You will have the opportunity to gain experience, work on exciting and multi-faceted projects, and grow your career.

Our team has a passion for the work that they do, and we’re looking for candidates with a similar passion. The successful candidates will join a growing team of transportation professionals and contribute to the growth and success of Construction Management and Resident Engineering Inspection team throughout Richmond and Williamsburg Area.

Your Key Responsibilities

Assist the Resident Engineer in daily Field Office and field operations.

• Coordinate submittal process; monitoring of construction progress and costs; coordination of progress payments; monitoring of quality assurance; monitoring of safety compliance; environmental assessment and inspection; assist in review of submittals and documents.
• Distribute and review all submittals and deliverables, including scheduling, daily reports, requisitions for payment, work plans, RFIs, design documents, product data and shop drawings.
• Perform document control through established software and databases.
• Efficiently track and maintain status on the disposition of Project action items and design/construction issues.
• Write letters, memos, and meeting minutes, and develop written reports as needed.
• Validate and monitor Contractor’s invoices for payment in accordance with progress of the work.
• Assist in the review, documentation, and management of change requests. Assist in change order negotiations and the issuance of change requests.
  
  

Qualifications

Your Capabilities and Credentials

• Excellent oral and written communication skills and experience with Microsoft office, Microsoft Project and related PC software packages used on design and construction projects.
• Additional construction certifications such as NICET, ACI, etc. are valuable
• Local Virginia experience with VDOT is required
• Experience with the VDOT Construction Contract closeout process is desirable
  
  

Education And Experience

• Minimum of 7 years of experience in construction inspection or management of infrastructure construction projects.
  
  

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Virginia-Richmond

Other Locations : United States-Virginia-Williamsburg

Organization : BC-2026 Transpt-US Southeast Infrastructure

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 13, 2025, 12:44:40 PM

Req ID: 250001VJ

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Business Consulting and Services

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