In-Person Part-Time Office & Project Coordinator

MOLARI Employment and HealthCare Services; Stockbridge (MA); On-site; USD 34,000 - 41,000; Part time

Job summary

MOLARI Employment and HealthCare Services seeks a highly organized Part-Time Office Administrator for a professional office in Stockbridge, MA. This in-person role supports daily operations, scheduling, documentation, and communications, approximately 20-25 hours per week, with a Temp-to-Hire path.

Ideal candidates have 5+ years in office administration or related roles, excellent communication, and strong MS Office proficiency.

Qualifications

• 5+ years of experience in office administration, executive assistance, project coordination or related roles.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Answer phones and manage general office communications with timely follow-up.
• Support scheduling, meeting coordination, calendars, mail, and supplies.
• Maintain project files, contracts, certificates, and administrative docs.
• Track deadlines, action items, and meeting notes with follow-up.
• Coordinate with clients, consultants, contractors, vendors, and IT/providers as needed.
• Manage billing records, invoices, and supporting documentation.
• Assist onboarding, employee paperwork, events, and internal coordination.
• Improve office systems, digital filing, password/access management, and project tracking workflows.
• Provide general admin support for day-to-day operations.

Skills

Office administration

Project coordination

Executive assistance

Office management

Attention to detail

Communication

Tools

Microsoft Office

Email platforms

Calendars

PDFs

Job description

MOLARI Employment and HealthCare Services seeks a highly organized Part-Time Office Administrator for a professional office in Stockbridge, MA. This in-person role supports daily operations, scheduling, documentation, and communications, approximately 20-25 hours per week, with a Temp-to-Hire path.

Ideal candidates have 5+ years in office administration or related roles, excellent communication, and strong MS Office proficiency.