Part-Time NPO Event & Volunteer Coordinator

ASM Global; Fishers (IN); On-site; USD 21,000 - 30,000; Part time

Job summary

Legends Global is seeking a part-time Non-Profit Organization Coordinator to support event day operations at Fishers Event Center. The role focuses on coordinating NPO groups, ensuring smooth check-ins, and maintaining strong relationships with community partners.

You will manage staffing for events, track attendance and training, and collaborate with Operations, Finance, HR, and other departments to drive the ongoing success of the NPO program.

Qualifications

• At least 1 year of supervisory experience in a hospitality establishment.
• Must possess a valid Indiana Server Liquor License and certificate of completion of Indiana Excise training courses.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office, including strong working knowledge of Microsoft Excel and Outlook.
• Strong attention to detail with the ability to manage multiple organizations, rosters, deadlines, and event requirements simultaneously.

Responsibilities

• Serve as the secondary point of contact for participating NPOs, building strong relationships with group leaders and maintaining consistent communication regarding events, requirements, and program updates.
• Coordinate NPO staffing for events, including staffing commitments, group assignments, volunteer rosters, call times, and event-day check-in.
• Maintain accurate and organized records of NPO participation, attendance, training requirements, staffing assignments, and other required documentation.
• Proactively identify staffing shortages and work with existing and prospective NPO partners to ensure event staffing needs are met.
• Recruit, onboard, and develop new NPO partnerships to support the continued growth and success of the program.
• Manage event-day NPO check-in and assist with resolving call-outs, late arrivals, roster discrepancies, and other staffing challenges.
• Communicate and reinforce company, venue, food safety, alcohol service, cash-handling, uniform, training, and operational expectations with participating organizations.
• Partner with Operations, Finance, Human Resources, and other departments to support the overall success and continuous improvement of the NPO program.
• Perform additional staffing, administrative, and event-related duties as assigned.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Customer service

Relationship building

Attention to detail

Problem-solving

Staffing coordination

Education

Indiana Server Liquor License

Indiana Excise training

Tools

Microsoft Excel

Microsoft Outlook

Job description

Legends Global is seeking a part-time Non-Profit Organization Coordinator to support event day operations at Fishers Event Center. The role focuses on coordinating NPO groups, ensuring smooth check-ins, and maintaining strong relationships with community partners.

You will manage staffing for events, track attendance and training, and collaborate with Operations, Finance, HR, and other departments to drive the ongoing success of the NPO program.