Part-Time Music School Front Desk & Admin Coordinator

Globalclassifieds.info; New York, Northern (NY, KY); Hybrid; USD 29,000 - 34,000; Part time

Benefits offered by this job

Training provided

Job summary

Queens Music School is seeking an Administrative Coordinator / Front Desk Receptionist to greet students and families, manage scheduling, and handle routine administrative tasks in a busy after-school and weekend environment.

The ideal candidate is organized, friendly, and able to multitask with strong communication skills, supporting teachers and staff while maintaining a welcoming studio atmosphere.

Qualifications

• Excellent verbal and written communication required.
• Friendly, patient and professional communication style.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and stay calm during busy periods.
• Proficiency with Microsoft Outlook and Google Workspace tools.
• Punctual and reliable with assigned shifts.
• Experience in administration, reception, or family-facing environments preferred.

Responsibilities

• Greet students, parents, faculty, and visitors in a warm, professional manner.
• Answer calls, respond to emails, and direct inquiries appropriately.
• Assist with student scheduling, lesson changes, and calendar updates.
• Maintain attendance, tuition records, payment notes, and student data.
• Communicate clearly with parents, students, teachers, and staff.
• Provide general clerical and administrative support.
• Support daily lesson scheduling and smooth transitions between lessons.
• Assist with studio events, registrations, and parent communications as needed.
• Keep reception and waiting areas clean and welcoming.
• Support other front-desk and studio-related tasks as needed.

Skills

Verbal and written communication

Organizational skills

Multitasking

Calm under pressure

Customer service

Family-facing environment experience

Conversational Mandarin (nice to have)

Tools

Microsoft Outlook

Google Workspace

Google Drive

Google Docs

Google Sheets

Job description

Queens Music School is seeking an Administrative Coordinator / Front Desk Receptionist to greet students and families, manage scheduling, and handle routine administrative tasks in a busy after-school and weekend environment.

The ideal candidate is organized, friendly, and able to multitask with strong communication skills, supporting teachers and staff while maintaining a welcoming studio atmosphere.