Music School Front Desk Coordinator

Classifieds24; New York, Northern (NY, KY); Hybrid; USD 29,000 - 34,000; Part time

Job summary

Queens Music School in Rego Park, Queens, is hiring an Administrative Assistant / Front Desk Coordinator. You will greet families, manage inquiries, assist with scheduling, and maintain student records in a busy after-school environment.

The position emphasizes friendly communication, organization, and reliability, with part-time hours in the afternoons, evenings, and weekends. Training provided and a supportive team awaits.

Qualifications

• Excellent verbal and written communication skills.
• Friendly, patient, and professional communication style.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and remain calm during busy periods.
• Proficiency in Microsoft Outlook and Google Workspace, including Google Drive, Docs, and Sheets.
• Reliable, punctual, and consistent with assigned shifts.
• Prior experience in administration, reception, customer service, education, childcare, or a family‑facing environment preferred.
• Conversational Mandarin is a strong plus, but not required.
• Interest in music, education, or working with students is a plus.

Responsibilities

• Greet students, parents, faculty, and visitors in a warm, professional, and helpful manner.
• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Assist with student scheduling, lesson changes, trial lessons, make‑up lessons, and calendar updates.
• Maintain accurate attendance records, tuition records, payment notes, and student information.
• Communicate clearly and professionally with parents, students, teachers, and administrative staff.
• Provide general clerical and administrative support.
• Help organize daily lesson schedules and support smooth transitions between lessons.
• Assist with studio events, seasonal registration, reminders, and parent communications as needed.
• Maintain a clean, organized, and welcoming reception, waiting, and common area.
• Support other front‑desk and studio‑related tasks as needed.

Skills

Excellent communication

Organizational skills

Multitasking

Reliable and punctual

Friendly, professional demeanor

Mandarin (conversational)

Tools

Microsoft Outlook

Google Workspace

Google Drive

Calendar management

Job description

Queens Music School in Rego Park, Queens, is hiring an Administrative Assistant / Front Desk Coordinator. You will greet families, manage inquiries, assist with scheduling, and maintain student records in a busy after-school environment.

The position emphasizes friendly communication, organization, and reliability, with part-time hours in the afternoons, evenings, and weekends. Training provided and a supportive team awaits.