Administrative Coordinator - Front Desk (Part-Time)

Globalclassifieds; New York, Northern (NY, KY); Hybrid; USD 29,000 - 34,000; Part time

Job summary

Queens Music School in Rego Park, Queens, is seeking an Administrative Assistant / Front Desk Coordinator to welcome students, parents, teachers, and visitors in a warm, professional manner. The role includes scheduling, attendance tracking, payments, and routine office support.

The ideal candidate is organized, friendly, and able to manage multiple tasks in a busy after-school and weekend environment. Mandarin a plus, training provided, part-time schedule.

Qualifications

• Excellent verbal and written communication skills.
• Friendly, patient, and professional communication style.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and remain calm during busy periods.

Responsibilities

• Greet students, parents, faculty, and visitors in a warm, professional, and helpful manner.
• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Assist with student scheduling, lesson changes, trial lessons, make-up lessons, and calendar updates.
• Maintain accurate attendance records, tuition records, payment notes, and student information.
• Communicate clearly and professionally with parents, students, teachers, and administrative staff.
• Provide general clerical and administrative support.
• Help organize daily lesson schedules and support smooth transitions between lessons.
• Assist with studio events, seasonal registration, reminders, and parent communications as needed.
• Maintain a clean, organized, and welcoming reception, waiting, and common area.
• Support other front-desk and studio-related tasks as needed.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Microsoft Outlook / Google Workspace

Tools

Microsoft Outlook

Google Workspace

Job description

Queens Music School in Rego Park, Queens, is seeking an Administrative Assistant / Front Desk Coordinator to welcome students, parents, teachers, and visitors in a warm, professional manner. The role includes scheduling, attendance tracking, payments, and routine office support.

The ideal candidate is organized, friendly, and able to manage multiple tasks in a busy after-school and weekend environment. Mandarin a plus, training provided, part-time schedule.