Part-Time Music School Admin & Scheduler

Ensemble Performing Arts; United States; On-site; USD 25,000 - 32,000; Part time

Benefits offered by this job

Health benefits

401(k) employer matching

Job summary

Grace Music School on Long Island seeks a part-time administrative coordinator to manage student and teacher schedules, respond to inquiries, and support events. The role emphasizes clear communication, organization, and professional service in a music-education setting.

You will work with the Grace team across Northport and Woodbury locations, ensuring smooth operations, timely updates, and a welcoming environment for families and staff.

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Friendly, professional, and customer-service-oriented personality.
• Ability to manage multiple schedules, priorities, and requests simultaneously.
• Strong attention to detail and follow-through.
• Comfortable using scheduling software, email, Google Workspace.

Responsibilities

• Manage and coordinate student lesson schedules, teacher schedules, make-ups, cancellations, and schedule changes.
• Communicate regularly with students, parents, and instructors regarding lessons, policies, schedules, and school events.
• Help ensure teachers have the information and resources they need to deliver effective lessons.
• Handle day-to-day student and parent questions and resolve scheduling or service issues professionally.
• Support recitals, workshops, teacher performances, and other school events.
• Work closely with management on enrollment, retention, staffing, and operational goals.
• Perform light cleaning and general tidying of common areas, reception areas, classrooms, and lesson spaces.
• Maintain an organized pipeline of prospective students and fielding new student inquiries by phone, email, text, website leads.

Skills

Organizational skills

Communication skills

Customer-service oriented

Schedule management

Attention to detail

Google Workspace

Tools

Scheduling software

Google Workspace

Job description

Grace Music School on Long Island seeks a part-time administrative coordinator to manage student and teacher schedules, respond to inquiries, and support events. The role emphasizes clear communication, organization, and professional service in a music-education setting.

You will work with the Grace team across Northport and Woodbury locations, ensuring smooth operations, timely updates, and a welcoming environment for families and staff.