Part-Time Music School Admin & Scheduling Pro

Ensemble Performing Arts; Fort Salonga (NY); On-site; USD 25,000 - 32,000; Part time

Benefits offered by this job

Health benefits after probation

401(k) with employer matching after 30

Job summary

Grace Music School, part of Ensemble Schools, seeks a detail-oriented part-time admin to oversee day-to-day coordination of lessons and inquiries. You will be the primary contact for students, parents, teachers, and leadership to ensure smooth scheduling and an exceptional experience.

Role focuses on managing lesson calendars, communicating policies, and supporting events with a customer-service mindset. 20 hours per week, at two Long Island locations (Woodbury and Northport).

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Friendly, professional, and customer-service-oriented personality.
• Ability to manage multiple schedules and priorities.
• Experience with scheduling software and Google Workspace.

Responsibilities

• Manage and coordinate student lesson schedules, teacher schedules, make-ups, cancellations, and schedule changes.
• Communicate with students, parents, and instructors regarding lessons, policies, and events.
• Ensure teachers have information and resources needed to deliver lessons.
• Handle day-to-day questions and resolve scheduling or service issues.
• Support recitals, workshops, and school events.
• Collaborate with management on enrollment, retention, staffing, and goals.
• Perform light cleaning and tidying of common areas and spaces.
• Maintain an organized pipeline of prospective students and field inquiries.

Skills

Organizational skills

Time-management

Communication skills

Customer service

Scheduling software

Google Workspace

Multi-tasking

Calm under pressure

Tools

Google Workspace

Job description

Grace Music School, part of Ensemble Schools, seeks a detail-oriented part-time admin to oversee day-to-day coordination of lessons and inquiries. You will be the primary contact for students, parents, teachers, and leadership to ensure smooth scheduling and an exceptional experience.

Role focuses on managing lesson calendars, communicating policies, and supporting events with a customer-service mindset. 20 hours per week, at two Long Island locations (Woodbury and Northport).