Part-Time Mailroom Associate

Nevada Dental Benefits, Ltd.; Las Vegas (NV); On-site; USD 21,000 - 28,000; Part time

Job summary

Nevada Dental Benefits, Ltd. is seeking a dependable Part-Time Mailroom Associate to support daily mailroom and warehouse operations in Las Vegas. The role handles incoming/outgoing mail, insurance claims correspondence, and inventory records with attention to accuracy and privacy.

Responsibilities include sorting mail, preparing shipments, coordinating with care coordinators, and using shipping systems. Strong organizational and communication skills are essential for success.

Qualifications

• Attention to detail and strong organization are essential.
• Proficiency with computers, email, and Microsoft Office.
• Ability to learn shipping and inventory systems quickly.
• Experience with handling confidential information in healthcare settings is a plus.

Responsibilities

• Receive, sort, process, and distribute incoming mail and packages.
• Prepare outgoing mail and shipments, including certified mail & bulk mailings.
• Process insurance claims correspondence accurately and promptly.
• Communicate with care coordinators to clarify routing and timelines.
• Use computers and shipping systems to track shipments and maintain records.
• Receive deliveries, verify quantities, and maintain inventory records.
• Monitor inventory levels and report shortages or discrepancies.
• Label outgoing packages and arrange carrier pickups.
• Coordinate with shipping carriers and mail-related vendors.
• Maintain an organized mailroom and warehouse and monitor supplies.
• Handle confidential documents per privacy procedures.

Skills

Attention to detail

Organizational skills

Professional communication

Data entry

Computer literacy

Dependable attendance

Tools

Microsoft Office

Email/Computers

Shipping systems

Inventory software

Job description

Part-Time Mailroom Associate

Schedule: Monday-Friday | 9:00 AM-3:00 PM

Hours: 30 hours per week

We are seeking a dependable and organized Part-Time Mailroom Associate to support daily mailroom and warehouse operations. This position processes incoming and outgoing mail and packages, handles insurance claims correspondence, communicates with care coordinators, and maintains accurate supply and inventory records.

Key Responsibilities:

• Receive, sort, process, and distribute incoming mail and packages.
• Prepare outgoing mail and shipments, including certified mail, overnight deliveries, and bulk mailings.
• Process and route insurance claims and related correspondence accurately and promptly.
• Communicate with care coordinators to clarify routing, resolve mail-related questions, and ensure timely delivery of documents.
• Use computers, email, shipping systems, and inventory tools to track shipments, maintain records, and communicate with staff.
• Receive deliveries, verify quantities, organize supplies, and maintain accurate inventory records.
• Monitor inventory levels, complete routine counts, and report shortages or discrepancies.
• Ensure outgoing packages are properly labeled and ready for carrier pickup.
• Coordinate with shipping carriers and mail-related vendors as needed.
• Maintain an organized mailroom and warehouse, monitor supplies, and provide routine care of mailroom equipment.
• Handle confidential documents and patient information according to company privacy and security procedures.

What We're Looking For:

• Strong attention to detail and organizational skills.
• Working knowledge of computers, email, Microsoft Office, and basic data entry, with the ability to learn shipping and inventory systems.
• Ability to accurately handle insurance claims documents and confidential correspondence.
• Clear, professional communication with care coordinators, coworkers, and vendors.
• Ability to receive, track, and organize inventory.
• HIPAA training and compliance.
• Dependable attendance and the ability to work independently.
• Ability to safely lift, move, and handle packages and supplies associated with mailroom and warehouse operations.
• Previous mailroom, shipping, healthcare administrative, or inventory experience preferred.