Part-Time Mailroom Associate

Nevada Dental Benefits Ltd.; Whitney (NV); On-site; USD 21,000 - 30,000; Part time

Job summary

Nevada Dental Benefits Ltd. is seeking a dependable Part-Time Mailroom Associate to support daily mailroom and warehouse operations in our Nevada facility. The role handles mail, shipments, claims correspondence, and inventory records, with attention to confidentiality and HIPAA compliance.

Schedule is Monday-Friday, 9:00 AM-3:00 PM, totaling 30 hours per week. Ideal candidates are detail-oriented, proficient with computers and MS Office, and capable of working independently in a fast-paced

Qualifications

• Experience handling confidential documents and patient information.
• Knowledge of HIPAA compliance.
• Experience with mailroom, shipping, or inventory is preferred.

Responsibilities

• Receive, sort, process, and distribute incoming mail and packages.
• Prepare outgoing mail and shipments, including certified mail and overnight deliveries.
• Process and route insurance claims and related correspondence accurately and promptly.
• Communicate with care coordinators to clarify routing and resolve mail questions.
• Use computers, email, shipping systems, and inventory tools to track shipments and maintain records.
• Receive deliveries, verify quantities, organize supplies, and maintain inventory records.
• Monitor inventory levels and report shortages or discrepancies.
• Ensure outgoing packages are properly labeled and ready for carrier pickup.
• Coordinate with shipping carriers and vendors as needed.
• Maintain an organized mailroom and warehouse and monitor supplies.

Skills

Attention to detail

Organizational skills

Professional communication

Data entry

Independence

Education

HIPAA training

Tools

Microsoft Office

Email systems

Shipping systems

Job description

Part-Time Mailroom Associate

Schedule: Monday-Friday | 9:00 AM-3:00 PM

Hours: 30 hours per week

We are seeking a dependable and organized Part-Time Mailroom Associate to support daily mailroom and warehouse operations. This position processes incoming and outgoing mail and packages, handles insurance claims correspondence, communicates with care coordinators, and maintains accurate supply and inventory records.

Key Responsibilities:

• Receive, sort, process, and distribute incoming mail and packages.


• Prepare outgoing mail and shipments, including certified mail, overnight deliveries, and bulk mailings.


• Process and route insurance claims and related correspondence accurately and promptly.


• Communicate with care coordinators to clarify routing, resolve mail-related questions, and ensure timely delivery of documents.


• Use computers, email, shipping systems, and inventory tools to track shipments, maintain records, and communicate with staff.


• Receive deliveries, verify quantities, organize supplies, and maintain accurate inventory records.


• Monitor inventory levels, complete routine counts, and report shortages or discrepancies.


• Ensure outgoing packages are properly labeled and ready for carrier pickup.


• Coordinate with shipping carriers and mail-related vendors as needed.


• Maintain an organized mailroom and warehouse, monitor supplies, and provide routine care of mailroom equipment.


• Handle confidential documents and patient information according to company privacy and security procedures.

What We're Looking For:

• Strong attention to detail and organizational skills.


• Working knowledge of computers, email, Microsoft Office, and basic data entry, with the ability to learn shipping and inventory systems.


• Ability to accurately handle insurance claims documents and confidential correspondence.


• Clear, professional communication with care coordinators, coworkers, and vendors.


• Ability to receive, track, and organize inventory.


• HIPAA training and compliance.


• Dependable attendance and the ability to work independently.


• Ability to safely lift, move, and handle packages and supplies associated with mailroom and warehouse operations.


• Previous mailroom, shipping, healthcare administrative, or inventory experience preferred.

If you are dependable, comfortable with technology, and enjoy keeping operations organized and running smoothly, we encourage you to apply.