Part-Time Mail & Records Coordinator

Wolfsdorf Rosenthal LLP; Santa Monica, Northern (CA, KY); Hybrid; USD 30,000 - 39,000; Part time

Benefits offered by this job

Paid time off

Medical insurance

401k plan

Employee assistance program

Job summary

WR Immigration is seeking a part-time Mail Clerk to join the Santa Monica office. This entry-level role supports the Office Administrator and handles high volumes of mail and government notices, ensuring timely updates to cases.

The ideal candidate has 0–2 years of administrative experience, a bachelor’s degree or in progress, strong organizational skills, and proficiency with Microsoft Office. Work hours are Wednesdays and Thursdays, 12:00–6:00 pm, with benefits including PTO and health

Qualifications

• 0-2 years of experience in an administrative or similar position
• Bachelor’s degree completed or in progress
• Excellent attention to detail and interpersonal skills
• Strong organization and process skills
• Coachability and willingness to learn
• Openness to feedback
• Comfort working in structured workflows with revisions
• Computer literacy, especially with Microsoft applications (Outlook, Word, Excel, etc.)

Responsibilities

• Receiving incoming deliveries, including government mail and client documents.
• Processing a high volume of mail and other deliveries promptly and accurately according to established protocols.
• Maintaining a consistent, thorough organizational system for critical documents such as approval notices, work permits, and green cards.
• Coordinating with members of the tech team as needed to ensure the integrity of mail-related data as entered automatically into the firm’s case management system.
• Responding to requests from attorneys and support staff regarding incoming mail.
• Preparing documents for pickup or delivery to clients upon request of the legal teams.
• Serving as a back-up to the reception desk when the Office Administrator is unavailable.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Coachability

Feedback openness

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

WR Immigration is seeking a part-time Mail Clerk to join the Santa Monica office. This entry-level role supports the Office Administrator and handles high volumes of mail and government notices, ensuring timely updates to cases.

The ideal candidate has 0–2 years of administrative experience, a bachelor’s degree or in progress, strong organizational skills, and proficiency with Microsoft Office. Work hours are Wednesdays and Thursdays, 12:00–6:00 pm, with benefits including PTO and health