Part Time Logistics & Office Support Coordinator

ProSearch; Scarborough (ME); On-site; USD 28,000 - 32,000; Part time

Benefits offered by this job

Competitive pay

Training

Growth opportunities

Collaborative team

Job summary

ProSearch in Scarborough, Maine, is seeking a part-time Administrative & Logistics Coordinator (30-40 hrs/wk) to join a growing team. You will support daily office operations, customer orders, inventory coordination, and shipping activities with training provided.

This role blends administrative tasks with hands-on logistics, requiring a proactive, dependable team player who enjoys variety and learning new processes. Lifting up to 50 pounds is required.

Qualifications

• Experience in administrative support, office coordination, or customer service preferred.
• Strong organizational skills, attention to detail, and ability to juggle multiple priorities.
• Proficient in Microsoft Office and able to learn new computer systems.

Responsibilities

• Provide day-to-day administrative and operational support to keep the office running smoothly.
• Process customer orders, prepare shipping documents, and coordinate outgoing shipments.
• Communicate with customers regarding order status, shipping updates, and delivery timelines.
• Maintain accurate inventory records, pricing information, and other business data.
• Assist with purchasing, office supplies, and inventory management.
• Support trade show and meeting coordination, including scheduling and logistics.
• Handle general administrative tasks, including data entry, filing, and expense tracking.
• Assist with receiving inventory, packing orders, and preparing shipments as needed.
• Learn additional office and operational processes to provide backup support across the team.

Skills

Administrative support

Organization

Customer service

Microsoft Office

Team player

Job description

Are you an organized, detail-oriented administrative professional who enjoys a mix of office responsibilities and hands‑on work? We're looking for a part time (30-40hrs/wk) Administrative & Logistics Coordinator to join a growing company in Scarborough.

This is a great opportunity for someone with administrative, customer service, or office support experience who enjoys staying busy, learning new things, and taking on a variety of responsibilities.

You’ll work closely with the Office & Logistics Manager, supporting daily office operations, customer orders, inventory coordination, and shipping activities. No previous logistics experience is required — training will be provided!

What You’ll Do

• Provide day-to-day administrative and operational support to keep the office running smoothly.
• Process customer orders, prepare shipping documents, and coordinate outgoing shipments.
• Communicate with customers regarding order status, shipping updates, and delivery timelines.
• Maintain accurate inventory records, pricing information, and other business data.
• Assist with purchasing, office supplies, and inventory management.
• Support trade show and meeting coordination, including scheduling and logistics.
• Handle general administrative tasks, including data entry, filing, and expense tracking.
• Assist with receiving inventory, packing orders, and preparing shipments as needed.
• Learn additional office and operational processes to provide backup support across the team.

What We’re Looking For

• Previous experience in administrative support, office coordination, customer service, or a similar role preferred.
• Strong organizational skills, attention to detail, and the ability to juggle multiple priorities.
• Comfortable using Microsoft Office and learning new computer systems.
• Friendly, professional communication skills and a customer-focused attitude.
• A proactive, dependable team player who takes initiative and enjoys learning.
• Willingness to split time between office responsibilities and hands‑on shipping/inventory tasks.
• Ability to safely lift up to 50 pounds.

Why You’ll Love This Opportunity

• Competitive pay: $20–$23/hour, depending on experience.
• Variety: A combination of administrative responsibilities, customer interaction, and hands‑on operational support.
• Training: Work directly with an experienced manager who will help you learn all aspects of the position.
• Growth potential: Opportunity to expand your responsibilities as the company grows.
• Collaborative environment: Join a small, supportive team while also working with colleagues around the world.

If you’re an administrative professional who enjoys variety, takes pride in staying organized, and likes being part of a team where your contributions matter, we’d love to hear from you!