Part-Time Legal Secretary & Admin Support

Adams & Martin Group; Costa Mesa (CA); On-site; USD 28,000 - 36,000; Part time

Job summary

Adams & Martin Group is seeking a Part-Time Administrative Assistant / Legal Secretary to support a busy legal office in Costa Mesa, CA. The role is open to entry-level candidates and professionals alike, with training offered for those without litigation experience.

Responsibilities include managing calendars, drafting templates, filing documents, handling mail and phones, and supporting attorneys with daily tasks.

Qualifications

• Entry-level candidates considered; prior litigation experience not required.
• Organized, tech-savvy, professional; able to take direction in a fast-paced environment.

Responsibilities

• Provide administrative support to attorneys and staff.
• Assist with special projects and daily tasks.
• Coordinate mediation dates and calendars.
• Prepare and update legal document templates and discovery shells.
• Save, organize emails and documents in firm directories.
• File investigative documents, billing records, and client materials.
• Process mail and answer phone calls; direct as needed.
• Draft, proofread and format correspondence and legal documents.
• Maintain client files (electronic and physical).
• Schedule meetings and conference calls; arrange appointments.
• Prepare engagement and transmittal letters and routine documents.
• Assist with court filings and service-related documents.
• Track deadlines and provide calendar support for attorneys.
• Order office supplies and assist with office management.
• Data entry and record-keeping.

Skills

Administrative support

Calendar management

Document preparation

Phone handling

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Legal document templates

Discovery shells

Job description

Adams & Martin Group is seeking a Part-Time Administrative Assistant / Legal Secretary to support a busy legal office in Costa Mesa, CA. The role is open to entry-level candidates and professionals alike, with training offered for those without litigation experience.

Responsibilities include managing calendars, drafting templates, filing documents, handling mail and phones, and supporting attorneys with daily tasks.