Part-Time Human Resources Administrative Assistant

The Timken Company; Mascot (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

The Timken Company is seeking an HR Administrative Assistant to promote positive associate relations and support recruitment, onboarding, and HR administration across TRS-NA. You will handle offer letters, I-9 processing, scheduling interviews, open enrollment, and payroll/benefits inquiries, while maintaining confidentiality and a professional demeanor in a manufacturing setting.

This role requires strong MS Office skills, clear communication, and the ability to manage multiple projects with

Qualifications

• High School Diploma or GED required.
• College degree preferred.
• Excellent interpersonal skills and professionalism.
• Knowledge of HR areas including compensation, benefits and training.
• Strong skills in MS Word, Excel, PowerPoint and Outlook.
• Good written and verbal communication with presentation ability.

Responsibilities

• Follow all safety rules and regulations.
• Ensure standard procedures are followed in all work.
• Assist with recruitment: scheduling, phone screens, on-site interviews, job fairs.
• Assist with onboarding: offer letters, I-9, new hire forms, badges.
• Prepare materials and conduct new hire orientation.
• Answers payroll and benefits questions and interpret policies.
• Monitor timecards and submit to staffing agencies weekly.
• Track data on spreadsheets (attendance, disciplinary actions).
• Participate in associate relations issues and investigations.
• Gives guidance on medical leave (FMLA, disability).
• Conduct trainings at NA Rail sites.
• Oversight of hourly cross-training programs.
• Assist with annual open enrollment.
• Help plan events (lunches, rooms, vendor coordination).

Skills

Interpersonal skills

Confidentiality

HR knowledge

MS Office

Verbal communication

Public speaking

Education

High School Diploma or GED

College degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Your Career Begins at Timken

If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken. Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.

Job Title:

HR Administrative Assistant

Overall Purpose:

To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA.

Essential Functions

• Follow all safety rules and regulations.
• Ensure that standard procedures are followed in all aspects of work.
• Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
• Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
• Prepare materials and conduct portions of new hire orientation.
• Answers or assists with payroll and benefits questions as well as policy interpretation.
• Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
• Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
• Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
• Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
• Conducts training for selected topics at NA Rail sites.
• Takes a leading role in the oversite of hourly cross-training programs.
• Assists with annual open enrollment.
• Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

Qualifications

• High School Diploma or GED
• College degree preferred
• Must have excellent interpersonal skills
• Ability to operate with a high amount of confidentiality and professionalism
• Knowledge of HR related areas including compensation, benefits, employment law, and training
• Strong computer skills including MS Word, Excel, PowerPoint, Outlook
• Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
• Able to act independently and manage various projects from initiation to completion
• Strong problem solving and critical thinking skills

Physical Requirements

• Frequent walking, sitting, twisting, bending, hand gripping, typing, data entry
• Ability to lift up to 20 pounds
• Vision must be normal (20/20). Correctional lenses are acceptable.

Environmental Conditions

• Loud manufacturing environment, exposure to metals, machine lubricants, rust preventative, and other process chemicals, seasonal cold/heat.

Protective Clothing And Personal Devices

• Safety glasses, safety gloves, safety shoes, hearing protection.