Part-Time HR & Finance Specialist (Remote/Onsite)

Global Community Charter School; New York (NY); Hybrid; USD 34,000 - 48,000; Part time

Job summary

Global Community Charter School is seeking a detail-oriented Human Resources & Finance Associate to support payroll, benefits, HR administration and basic finance tasks. This part-time role requires who can manage deadlines with confidentiality and coordination across onboarding/offboarding, invoicing and vendor communications.

The position offers four days of remote work and one day on-site, with potential for extra hours during payroll weeks.

Qualifications

• Prior experience in human resources, payroll, finance, bookkeeping, business administration or a related administrative role.
• Experience working in a charter school or nonprofit organization preferred.
• Experience processing payroll strongly preferred.
• Experience with benefits administration, accounts payable or employee onboarding preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple recurring deadlines and prioritize work independently.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and Google Workspace, particularly spreadsheets.
• Ability to learn payroll, HRIS, accounting and benefits systems.
• Discretion handling confidential information.

Responsibilities

• Manage and process bi-weekly payroll in accordance with established payroll deadlines.
• Review payroll information for accuracy and process employee changes, including new hires, terminations, compensation changes, deductions and other payroll updates.
• Serve as the primary point of contact for routine employee payroll and benefits questions and assist with resolving discrepancies.
• Maintain accurate payroll records and supporting documentation.
• Reconcile monthly benefit carrier invoices and identify discrepancies requiring follow‑up.
• Coordinate employee benefit enrollments, changes and terminations.
• Support and help coordinate the annual open enrollment process.
• Assist with year‑end payroll and benefits activities, including W‑2 and 1099 distribution.
• Create and maintain confidential personnel files and employee records.
• Process new employees in HR/payroll systems and prepare required new‑hire documentation.
• Coordinate onboarding and offboarding administrative components.
• Post approved job openings and support recruitment processes.
• Assist with offer letters and employment agreements using templates.
• Maintain HR trackers and compliance documentation.
• Track deadlines and required employee documentation and follow up to ensure timely completion.
• Coordinate with outside HR support, benefits providers and payroll providers.
• Provide administrative support related to employee leave, workers' compensation and other HR processes.
• Support annual and periodic HR compliance activities and special projects.
• Support accounts payable and accounts receivable processes.
• Process invoices, reimbursements and other payments.
• Maintain organized financial documentation and electronic filing systems.
• Assist with basic bookkeeping and reconciliations.
• Prepare documentation and reconciliations for monthly financial processes.
• Coordinate with finance vendors and external partners to obtain information and resolve routine matters.
• Assist with year‑end financial and compliance documentation.

Education

Associates degree or equivalent

Bachelor's degree preferred

Job description

Global Community Charter School is seeking a detail-oriented Human Resources & Finance Associate to support payroll, benefits, HR administration and basic finance tasks. This part-time role requires who can manage deadlines with confidentiality and coordination across onboarding/offboarding, invoicing and vendor communications.

The position offers four days of remote work and one day on-site, with potential for extra hours during payroll weeks.