Part-Time Housing Admin & Records Coordinator

Blue-River-Services,-Inc.; Corydon (IN); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Blue River Services, Inc. is seeking a Housing Administrative Assistant to provide administrative, clerical, purchasing, recordkeeping, and general office support to the Housing Department and Housing Director.

The role involves correspondence, reports, filing, grant research, development project documentation, purchasing, procurement activities, and departmental communication while maintaining confidentiality and agency policy compliance.

Qualifications

• High school diploma required.
• Proficiency with Microsoft Office programs, particularly Excel.
• Knowledge of word processing, database, and spreadsheet software.
• Strong attention to detail and accuracy in grammar, spelling, and mathematics.
• Ability to compose professional business correspondence and proofread documents.
• Strong organizational and administrative skills.
• Ability to maintain accurate records, reports, spreadsheets, and other documentation.
• Friendly, professional, and courteous customer service skills.
• Ability to communicate effectively with coworkers, persons served, residents, vendors, and the general public.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality of employee, resident, and agency information.

Responsibilities

• Provide administrative, secretarial, and clerical support to the Housing Director and Housing Department.
• Type and prepare correspondence, records, reports, forms, brochures, and other departmental documents.
• Create and design forms, brochures, and other materials as requested.
• Proofread documents and ensure accuracy in spelling, grammar, formatting, and mathematical information.
• Assist with researching data for development grants and other departmental projects.
• Assist with collecting, organizing, and tracking information related to development project draws.
• Complete filing and other clerical tasks for the Housing Department as needed.
• Maintain organized and accurate departmental records and documentation.
• Prepare purchase requisitions in accordance with agency procedures.
• Order equipment, supplies, and other materials for department programs as approved by the Housing Director.
• Assist with collecting bids and price comparison documentation in accordance with Blue River Services procurement policies.
• Exercise purchasing authority responsibly and ensure expenditures are for legitimate agency purposes and receive appropriate approval before purchase.
• Maintain confidentiality of employee, resident, and other sensitive information accessed through the position.
• Deliver and pick up mail, paperwork, supplies, equipment, and other materials between Blue River Services locations and department offices within the service area as needed.
• Provide timely and courteous customer service to persons served, residents, employees, vendors, visitors, and members of the public.
• Complete all other duties as assigned by the supervisor.

Skills

Office administration

Attention to detail

Professional communication

Customer service

Record keeping

Confidentiality

Time management

Teamwork

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Database software

Job description

Blue River Services, Inc. is seeking a Housing Administrative Assistant to provide administrative, clerical, purchasing, recordkeeping, and general office support to the Housing Department and Housing Director.

The role involves correspondence, reports, filing, grant research, development project documentation, purchasing, procurement activities, and departmental communication while maintaining confidentiality and agency policy compliance.