Part-Time Global Office Manager & Admin Coordinator

Network Optix; Burbank (CA); On-site; USD 34,000 - 44,000; Part time

Benefits offered by this job

Competitive compensation

Part time (20 - 25h a week)

Onsite work in our brand-new office

Working with top industry experts in a

international team

Job summary

Network Optix is seeking an Administrative Coordinator in California to keep the office running smoothly, coordinate procedures, and support staff across teams. This role emphasizes efficiency, organization, and a positive workplace experience.

You will manage facilities, onboarding logistics, events, vendor relations, and day-to-day administrative tasks while adhering to safety standards and company policies.

Qualifications

• 2+ years of experience as an Administrative Assistant/Office coordinator.
• Experience in office operations in a growing company is highly desirable.
• Strong English speaking and written communication skills (C1/native).

Responsibilities

• Maintain a clean, welcoming office and manage inventory, supplies, and workspace organization.
• Handle incoming and outgoing mail and deliveries; coordinate shipments.
• Liaise with third-party vendors and building services for facility needs.
• Track expenses, assist Accounts Payable, and support vendor billing processes.
• Support onboarding logistics, events, and employee engagement initiatives.
• Provide general administrative support and assist HR/Finance with ad-hoc tasks.
• Manage office access, safety procedures, and compliance with health and safety standards.

Skills

Organizational skills

Communication

Interpersonal skills

Problem solving

Attention to detail

Multitasking

Tools

MS Office

Google Workspace

Job description

Network Optix is seeking an Administrative Coordinator in California to keep the office running smoothly, coordinate procedures, and support staff across teams. This role emphasizes efficiency, organization, and a positive workplace experience.

You will manage facilities, onboarding logistics, events, vendor relations, and day-to-day administrative tasks while adhering to safety standards and company policies.