Part-Time Fundraising & Donor Relations Assistant

Virginia AG; Charlottesville (VA); On-site; USD 28,000 - 34,000; Part time

Job summary

Piedmont Virginia Community College (PVCC) in Charlottesville, VA is seeking an Administrative Assistant to provide essential support to the Vice President of Advancement and External Affairs and the AEA Division. This part-time, non-benefitted role focuses on managing inquiries, CRM data entry, budget monitoring, and supporting fundraising activities.

The position emphasizes calendar management, correspondence, and coordination of meetings and events with donors, faculty, and community

Qualifications

• Experience handling confidential information professionally.
• Ability to manage multiple assignments with limited supervision.
• Experience providing administrative support in a professional office environment, including calendar management and responding to inquiries.
• Experience preparing, proofreading, and editing business correspondence for accuracy and clarity.
• Experience providing customer service and communicating with diverse constituencies.
• Proficient in Microsoft Excel for data entry, sorting, and reporting.

Responsibilities

• Receive inquiries from faculty, donors, and community members and respond professionally.
• Utilize Raiser's Edge, Financial Edge, AwardSpring and other CRM tools for data entry, analysis, and reporting.
• Develop and maintain administrative systems: donor acknowledgements, scholarship management, calendar, and meeting logistics.
• Write and send correspondence such as fund agreements and donor letters.
• Maintain documentation and records for PVCC and the Educational Foundation.
• Plan, coordinate, and manage fundraising events and programs.
• Provide administrative support to the division as needed.

Skills

Confidential information handling

Multitasking / time management

Administrative support

Calendar management

Proofreading and editing

Customer service

Microsoft Excel

Tools

Raiser’s Edge

Financial Edge

AwardSpring

Job description

Piedmont Virginia Community College (PVCC) in Charlottesville, VA is seeking an Administrative Assistant to provide essential support to the Vice President of Advancement and External Affairs and the AEA Division. This part-time, non-benefitted role focuses on managing inquiries, CRM data entry, budget monitoring, and supporting fundraising activities.

The position emphasizes calendar management, correspondence, and coordination of meetings and events with donors, faculty, and community