Donor & Finance Operations Coordinator

Virginia's Community College System; Richmond (VA); On-site; USD 55,000 - 60,000; Full time

Job summary

Virginia Peninsula Community College is seeking a Fiscal Operations Coordinator to provide day-to-day fiscal administration and office management support for the Educational Foundation and Office of Advancement. You will track expenditures, ensure donor restrictions are respected, and process purchases.

Reporting to the Associate Vice President for Advancement, the role also coordinates board meeting logistics, maintains donor records, and supports annual giving campaigns, while handling

Qualifications

• Knowledge of GAAP and IRS nonprofit regulations as applied to donor funds
• Experience with budget tracking and reconciliation
• Proficiency with donor databases/CRM systems and standard office software
• Strong written communication for donor correspondence and board materials
• Ability to coordinate board meeting logistics and fundraising campaigns/events
• Ability to manage multiple deadlines with accuracy and discretion
• Excellent customer service to donors, vendors, and campus visitors
• Ability to work both independently and in small teams

Responsibilities

• Provide day-to-day fiscal administration for the Educational Foundation and Office of Advancement
• Track and reconcile expenditures against approved budgets and donor restrictions
• Process purchase requests and purchase orders; coordinate with vendors
• Maintain donor records and acknowledge charitable gifts
• Coordinate Foundation Board meeting logistics (scheduling, agendas, minutes)
• Support annual giving campaigns and fundraising events
• Handle confidential donor, financial, and personnel information with sound judgment

Skills

Budget tracking

Donor/constituent database management

Purchase orders

Vendor coordination

Written and verbal communication

Microsoft Office

Deadline management

Discretion and confidentiality

Customer service to donors

Independent and collaborative work

Tools

Raiser’s Edge

Job description

Virginia Peninsula Community College is seeking a Fiscal Operations Coordinator to provide day-to-day fiscal administration and office management support for the Educational Foundation and Office of Advancement. You will track expenditures, ensure donor restrictions are respected, and process purchases.

Reporting to the Associate Vice President for Advancement, the role also coordinates board meeting logistics, maintains donor records, and supports annual giving campaigns, while handling