Part-Time Administrative Assistant — Fundraising & Donor Support

Piedmont Virginia Community College; Charlottesville (IN); On-site; USD 30,000 - 38,000; Part time

Job summary

Piedmont Virginia Community College (PVCC) is a public, open access institution serving Charlottesville and surrounding counties. The college seeks an Administrative Assistant to provide direct support to the Vice President of Advancement and External Affairs and to manage a busy calendar, meetings, and donor communications.

This part-time, non-benefitted role offers in-person service to students and colleagues, with flexible 29-hour weekly scheduling between 8:00 a.m.

Qualifications

• Experience handling confidential, sensitive, or personally identifiable information in a professional setting.
• Demonstrated ability to manage multiple assignments, projects, or deadlines with limited supervision.
• Experience providing administrative support in a professional office environment, including calendar management, scheduling meetings, preparing correspondence, maintaining records, and responding to inquiries.
• Experience proofreading and editing business correspondence or professional documents for accuracy, grammar, formatting, and completeness.
• Experience providing customer service and communicating professionally with internal and external constituencies.
• Demonstrated experience using Microsoft Excel to enter, organize, manipulate, and report data.

Responsibilities

• Receive inquiries from faculty, staff, donors, and community members and respond promptly and professionally.
• Utilize fundraising CRM software to support data entry, analysis, and reporting.
• Maintain administrative systems in the office and coordinate donor acknowledgement and scholarship processes.
• Keep division calendars, coordinate board and committee meeting logistics, and track budgets and expenses.
• Prepare and monitor division budgets, grants, and funding sources; analyze financial reports and transfer funds as needed.

Skills

Confidential data handling

Multitasking

Administrative support

Proofreading

Customer service

Excel

Calendar management

Tools

Raiser’s Edge

Financial Edge

AwardSpring

Job description

Piedmont Virginia Community College (PVCC) is a public, open access institution serving Charlottesville and surrounding counties. The college seeks an Administrative Assistant to provide direct support to the Vice President of Advancement and External Affairs and to manage a busy calendar, meetings, and donor communications.

This part-time, non-benefitted role offers in-person service to students and colleagues, with flexible 29-hour weekly scheduling between 8:00 a.m.