Part-Time Front Office Assistant

Wayland Baptist University; Wayland (MA); On-site; USD 20,664 - 27,552; Part time

Job summary

A recognized educational institution is seeking a part-time Front Office Assistant to monitor facilities and assist classes. The role includes ensuring readiness of classrooms, logging activities, and supporting the Front Office Supervisor. Ideal candidates will have a background in public relations, customer service, and building security, demonstrating strong communication skills. This position is located at the Hawaii Campus and operates on a flexible schedule.

Qualifications

• Strong communication skills required.
• Ability to monitor security systems effectively.
• Experience in customer service preferred.

Responsibilities

• Serve as duty monitor for facilities during classes.
• Assist students and instructors with classroom logistics.
• Monitor and ensure functionality of equipment.

Skills

Public relations and Marketing background

Experience in building security and monitoring

Job description

LOCATION: Wayland Baptist University (WBU) – Hawaii Campus

POSITION CLASSIFICATION: Non-Exempt (Part-Time)

POSITIONS SUPERVISED BY: None

GENERAL RESPONSIBILITIES: The Front Office Assistant serves as duty monitor for all facilities used by Wayland Baptist University for weeknight and weekend classes at the Kapolei Campus.

HOURS: Work from 3:30 pm to 08:30 pm Monday through Friday.

SPECIFIC TASKS AND DUTIES:

• Arrive at site at least 30 minutes before classes begin in order to begin unlocking classrooms and inspecting for readiness for classes.
• Monitor all audio-visual equipment, computers, overhead projectors, remote control, etc.
• Ensure instructors have all of the necessary equipment
• Assist students and instructors in locating classrooms
• Monitor the security cameras
• Secure classrooms when classes are over
• Ensure computer systems and projectors are appropriately logged off and turned off. Report defects.
• Record activities as required prior to departing
• Assist the Front Office Supervisor on a variety of tasks.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Front Office Supervisor.

MINIMUM QUALIFICATIONS:

Education:

Experience and Knowledge:

• Public relations and Marketing background preferred
• Experience in building security and monitoring is preferred

Work Environment:

The work environment for this position is a standard office setting. Employees will work primarily at a desk or workstation, utilizing standard office equipment such as computers, phones, and printers. The office maintains a controlled temperature. Noise levels are generally moderate, with typical office sounds such as conversations and office machinery.

Hours of Work: Plainview campus

Although full-time, nonexempt Plainview employees are normally scheduled to work 37.75 hours per week, the official work week for full-time salaried employees is forty (40) hours. External campuses - Although full-time, nonexempt external campus employees are normally scheduled to work 37.75 hours per week, the official work week for full-time salaried employees is forty (40) hours. Normal work days on all campuses are Monday through Friday

Physical Demands:

• Frequently stand and walk;
• Frequently flex upper trunk forward while sitting or standing;
• Frequently lift up to 10 pounds and occasionally lift up to 25 pounds;
• Frequently carry up to 10 pounds and occasionally carry up to 25 pounds;
• Occasionally push or pull objects;
• Occasionally flex upper trunk forward at the waist and partially flex at the knees;
• Frequently reach at or below should height, and occasionally reach above shoulder height

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance. If hired, the prospective employee must present documentation within three (3) days of hire date to establish identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Employee must be able and willing to travel and provide recruitment assistance to external campuses. Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or genetic information.

Wayland Baptist University does not illegally discriminate on the basis of race, color, national or ethnic origin, age or disability in admissions or in the administration of its educational policies, programs and activities. Under federal law, the University may discriminate on the basis of religion in order to fulfill its purposes. In compliance with Title IX of the Education Amendments of 1972, the University does not illegally discriminate on the basis of sex in the administration of educational policies, programs and activities.