Part-Time Front Desk Specialist at a Growing CPA Firm

Doeren hew; Grand Rapids (MI); On-site; USD 19,000 - 23,000; Part time

Job summary

Doeren Mayhew CPAs and Advisors in Grand Rapids, MI, is seeking a part-time Front Desk Receptionist to join the on-site team. The role greets clients and visitors, answers calls, and coordinates meetings while handling confidential documents in a professional manner.

The position requires attendance in the office on Wednesday and Friday, with 24 hours per week and potential for more hours during busy season. Proficiency in Microsoft Office is essential and reliability is a must.

Qualifications

• High School diploma or GED required.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook and Teams.
• Professional demeanor, strong attention to detail, and a high level of reliability.
• Strong organization skills and multitask effectively.

Responsibilities

• Warmly greet and assist clients, visitors, and employees.
• Answer and route incoming calls with professionalism and accuracy.
• Manage client check-ins, conference room scheduling, and meeting logistics.
• Support secure handling of confidential client documents (drop-offs, pickups, and scanned files).
• Maintain a clean, organized, and welcoming reception area.
• Assist with administrative tasks such as data entry, printing, scanning, and client billing.
• Coordinate incoming and outgoing mail, packages, and courier deliveries.
• Receive, sort and organize incoming tax documents.
• Operate high-volume scanners and document management software to digitize tax documents.
• Upload files to appropriate client folder or tax software.
• Provide general administrative support as needed.

Skills

Microsoft Office

Word

Excel

Outlook

Teams

Education

High School diploma or GED

Job description

Doeren Mayhew CPAs and Advisors in Grand Rapids, MI, is seeking a part-time Front Desk Receptionist to join the on-site team. The role greets clients and visitors, answers calls, and coordinates meetings while handling confidential documents in a professional manner.

The position requires attendance in the office on Wednesday and Friday, with 24 hours per week and potential for more hours during busy season. Proficiency in Microsoft Office is essential and reliability is a must.