Part Time Front Desk Assistant

Think Academy U.S; San Jose (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

Think Academy U.S is seeking a Part Time Front Desk Assistant to provide reliable front desk services, basic administrative tasks, and campus operations support. The role includes check-ins, material preparation, printing, supplies management, and assisting with parent communications in a fast-paced educational environment.

Ideal candidates are organized, customer-focused, and comfortable multitasking across administrative and classroom support duties.

Qualifications

• Strong communication and customer service skills; enjoys working with families and students.
• Organized, dependable, and attentive to detail.
• Able to multitask and stay calm in a busy environment.
• Experience in administrative work, retail, hospitality, or education support is a plus.
• Able to work weekends and evenings based on program schedules.

Responsibilities

• Assist with daily office tasks, including printing, filing, and data entry.
• Manage front desk operations, check-ins, and parent communications.
• Support logistics such as classroom setup, materials preparation, and supplies.
• Help coordinate campus resources during peak times (weekends, special programs, etc.).
• Provide friendly, professional information to parents, students and visitors.

Skills

Communication

Customer service

Organization

Attention to detail

Multitasking

Administrative experience

Weekend availability

Evening availability

Job description

Part Time Front Desk Assistant Think Academy is seeking a reliable, detail-oriented, and service-minded Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication. It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment.

Administrative & Operational Support

Assist with daily office tasks, including printing, filing, material preparation, and basic data entry. Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits. Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace. Help coordinate campus resources during peak times (weekends, special programs, etc.).

Front Desk & Customer Service

Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude. Support check-in processes, class reminders, and general parent inquiries. Assist with student gift redemption, merchandise distribution, and prize inventory. Provide basic program information and guide families to the appropriate staff members when needed.

Academic & Campus Support

Help prepare printed materials, worksheets, and classroom supplies for teachers. Support tracking of attendance, class handouts, and post-class procedures. Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup). Maintain tidy and welcoming learning spaces across campus.

Qualifications

Strong communication and customer service skills; enjoys working with families and students. Organized, dependable, and attentive to detail. Able to multitask and stay calm in a busy environment. Experience in administrative work, retail, hospitality, or education support is a plus. Able to work weekends and evenings based on program schedules.

What We Offer

A supportive team environment with clear workflows and training. Opportunities to grow into academic operations, customer support, or campus coordination roles. Exposure to professional educators, fun learning programs, and a mission-driven culture focused on student success.